Site Administrator

Confidential; Norwich; On-site; GBP 30,000 - 42,000; Full time

Job summary

Confidential is seeking a Project Site Coordinator to support construction activities at the Norwich site. This onsite administrative role does not require technical or engineering skills and focuses on coordinating reports, meetings, onboarding, and general site office tasks to ensure the project runs smoothly.

You will report to the Site Manager and work with the Head of Site Support, coordinating travel, logistics, PPE, and supplier communications while identifying inefficiencies for

Qualifications

• Role is administrative and requires strong English language skills.
• Good knowledge of Norwich local area.
• Experience in construction is a plus but not required.
• Onsite 5 days/week in Norwich.

Responsibilities

• Coordinate daily construction activities at the site and ensure compliance with quality plan and program.
• Monitor materials, equipment and manpower to meet program timing.
• Assist Site Manager with administrative tasks and site office processes.
• Attend meetings, take minutes, and track action items.
• Coordinate onboarding and guide new employees to work on site.
• Maintain records of site personnel timesheets and visits.

Skills

English language

Construction knowledge

Administrative skills

Local knowledge

Tools

MS Office

Excel

Job description

Job Title: Project Site Coordinator

Location: Norwich, UK (Onsite-5days/week)

Duration: 1+ Year Contract - End date, 31st Dec 2027

Note: The role is administrational and no technical / engineering skills are required

Mandatory: Vehicle very good level of English local knowledge of the area

Good to have: Experience in construction

Job Description

• Coordinate the daily construction activities at the project site with the objective of ensuring all activities comply with project quality plan, specifications and site program. Plans the activities in order to effectively use resources to meet construction program. Reviews specification drawing in order to resolve any discrepancies or conflicts. Monitors materials, equipment and manpower on site in order to ensure that the appropriate materials is available to meet the construction program timing.
• An Experienced Professional (P2) applies practical knowledge of job area typically obtained through advanced education and work experience. May require the following proficiency: Works independently with general supervision. Problems faced are difficult but typically not complex. May influence others within the job area through explanation of facts, policies and practices.
• The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope. The Project Site Coordinator strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility.
• The Project Site Coordinator reports hierarchically to the Site Manager while assigned to a respective construction site and functionally to the Head of C&C Site Support.

Responsibilities

• Collect, organize, and administrate reports regarding progress.
• Support with the creation of progress, site, project, and management presentations.
• Attend meetings; take and distribute minutes of meetings and track the progress of the defined actions items.
• Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites.
• Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business.
• Keep an updated record of Hitachi personnel on site.
• Support the Site team with different reporting needs as may be required.
• Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
• Identify and eliminate waste or non-added value activities within the area of responsibility.
• Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
• Perform general administrative activities and provides backup support for others in case of sickness/ absence/workload.
• Support/arrange the translation of documents.
• Keep an updated record of the delivery situation.
• Send and receive parcels.
• Administrate living quarters.
• Administrate site cars and local transportation.
• Administrate Site offices and facilities.
• Introduction of personnel on administration and routines.
• Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
• Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
• Coordinate travel arrangements for site personnel and visitors together with the home-office Business Mobility Coordinators, Travel Coordinators and Project Construction and Commissioning Managers.