Project Support Admin

Sigmar Recruitment; Newry; On-site; GBP 21,000 - 29,000; Full time

Job summary

Sigmar Recruitment is seeking a Project Support Administrator to join a busy repairs and maintenance team. You will provide administrative and coordination support to ensure works are completed on time and to a high standard.

Hours are 37.5 per week, Monday to Friday, 09:00–17:00. The role involves liaising with customers, contractors and internal teams, maintaining project records and generating reports to monitor KPIs and service levels.

Qualifications

• Experience in an administrative, coordination or project support role.
• Background within construction, maintenance, housing, engineering or property services would be advantageous.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication skills and a customer-focused approach.
• Proficient in Microsoft Office and experience using scheduling, CRM or job management systems.
• Ability to work accurately with data, reports and performance information.

Responsibilities

• Provide administrative support across multiple repair, maintenance and project activities.
• Coordinate schedules, appointments and resource allocation for operatives and subcontractors.
• Maintain project documentation, job records, and system updates to ensure accurate reporting.
• Monitor progress of ongoing works, highlighting delays and supporting resolution of issues.
• Liaise with customers, contractors and internal teams to ensure a high standard of service delivery.
• Assist with materials coordination, follow-on works, quotations, variations and general project administration.
• Produce reports and support the tracking of KPIs, service levels and operational performance.

Skills

Administrative experience

Coordination

Project support

MS Office

Tools

Microsoft Office

CRM systems

Job management systems

Job description

Project Support Administrator

Join a busy and fast-moving repairs and maintenance team where you'll play a key role in supporting project delivery, coordinating resources, and ensuring works are completed efficiently, on time, and to a high standard.

Hours - 37.5 Hours per week - Mon - Fri - 09:00 - 17:00

Key Responsibilities

• Provide administrative support across multiple repair, maintenance and project activities.
• Coordinate schedules, appointments and resource allocation for operatives and subcontractors.
• Maintain project documentation, job records, and system updates to ensure accurate reporting.
• Monitor progress of ongoing works, highlighting delays and supporting resolution of issues.
• Liaise with customers, contractors and internal teams to ensure a high standard of service delivery.
• Assist with materials coordination, follow-on works, quotations, variations and general project administration.
• Produce reports and support the tracking of KPIs, service levels and operational performance.

What We're Looking For

• Experience in an administrative, coordination or project support role.
• Background within construction, maintenance, housing, engineering or property services would be advantageous.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication skills and a customer-focused approach.
• Proficient in Microsoft Office and experience using scheduling, CRM or job management systems.
• Ability to work accurately with data, reports and performance information.

Why Apply?

• Join a growing and supportive team environment.
• Gain exposure to a variety of projects and operational activities.
• Play an important role in delivering high-quality services to customers.
• Excellent opportunity to develop a long-term career within construction, property or maintenance sectors.