Project Manager

Heriot-Watt University; Kilmarnock; On-site; GBP 31,000 - 37,000; Part time

Job summary

A leading university in the UK is seeking a Project Manager for the TRANSECTS project. The role involves providing high-level administrative support, coordinating project activities, and engaging with stakeholders. Essential qualifications include project management experience and strong interpersonal skills. The position offers a part-time working pattern with flexible options.

Benefits

33 days annual leave

Flexible working patterns

Career development opportunities

Qualifications

• Educated to at least SCQF level 9-10 or similar or equivalent practical experience in the workplace.
• Experience in project management.
• Competent in the use of relevant IT packages.
• Demonstrable excellent customer service.

Responsibilities

• Support scheduling and logistics for project meetings and workshops.
• Manage correspondence, documentation, and filing systems.
• Monitor project budgets and assist with financial reporting.

Skills

Project management

Analytical problem-solving

Interpersonal skills

Customer service

Flexibility

Education

SCQF level 9-10 or equivalent experience

Tools

IT packages

WordPress

Job description

Overview

Description of the role and context.

Role: Project Manager, TRANSECTS Project

Grade and Salary: Grade 6, £31,236 – £36,636 per annum (pro-rata)

FTE and working pattern: 0.4FTE, 14hrs per week

Holiday Entitlement: 33 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday) (pro-rata)

Purpose of Role

To provide high-level administrative and project management support to the Principal Investigator (PI) of the TRANSECTS project (www.transects.org.uk). The role will ensure the smooth operation of project activities, including coordinating meetings, tracking financial progress, reporting, and engaging stakeholders.

Key Duties & Responsibilities

Project Coordination

• Support scheduling and logistics for project meetings, workshops, and fieldwork.
• Maintain project timelines and assist in tracking deliverables and milestones.
• Liaise with project partners and collaborators to ensure effective communication.

Administrative Support

• Manage correspondence, documentation, and filing systems.
• Assist with procurement, travel arrangements, and expense claims.
• Prepare agendas, minutes, and follow-up actions for meetings.

Financial and Reporting

• Monitor project budgets and assist with financial and emissions reporting.
• Support the preparation of funder reports and documentation.
• Coordinate with finance and research offices as needed.

Communications and Outreach

• Maintain the project website and social media presence.
• Assist in the preparation of newsletters, reports, and promotional materials.
• Support organization of public engagement events and dissemination activities.

Essential

Essential & Desirable Criteria

• Educated to at least SCQF level 9-10 or similar or equivalent practical experience in the workplace
• Experience in project management
• Competent in the use of relevant IT packages
• Analytical problem-solving skills
• Well-developed interpersonal skills
• Demonstrable excellent customer service
• Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
• Demonstrable professional and proactive approach

Desirable

• Familiarity with research project management and funding processes
• Experience with website content management systems (e.g. WordPress)
• Interest in environmental or marine research

How To Apply

Applications can be submitted up to midnight (UK time) on Wednesday 08 October 2025. Please submit your CV & covering letter via the Heriot-Watt on-line recruitment. We welcome and will consider flexible working patterns e.g., part-time working and job share options.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our university community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .

Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.

About The Team

The School of Energy, Geoscience, Infrastructure and Society (EGIS) is one of the UK’s leading multidisciplinary research and teaching in areas critical to economic development and societal equity; with a focus on the core disciplines that contribute to a sustainable, resource and energy efficient society.

About Heriot-Watt University

At Heriot-Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.