Project Documentation Lead - Planned Works

Wates Group; Swindon; On-site; GBP 30,000 - 42,000; Full time

Job summary

Wates Property Services is recruiting a Document Controller for our Swindon office to support planned works. You will manage flow of project information, maintain records, and distribute documentation in line with procedures.

This role requires meticulous organisation and the ability to coordinate with site teams and subcontractors across multiple projects. Essential experience includes document control or information control, strong admin skills, and proficiency in Microsoft Office.

Qualifications

• Previous experience in a Document Controller or Information Controller position.
• Strong administrative and document management skills.
• Excellent attention to detail and organisational abilities.
• Proficient in Microsoft Office applications.
• Strong communication skills and ability to build relationships across multiple teams.
• Ability to prioritise workloads and manage multiple projects simultaneously.
• Experience within social housing, planned maintenance, construction or property services (Desirable).
• Knowledge of document management systems such as Viewpoint, Dalux or similar platforms (Desirable).
• Experience supporting refurbishment, retrofit or planned works projects within the built environment (Desirable).
• Understanding of project lifecycle documentation and compliance requirements (Desirable).

Responsibilities

• Maintain and manage project documentation, ensuring records remain accurate and up to date.
• Issue, distribute and control project information in line with document management procedures.
• Monitor document revisions and ensure the latest approved versions are available to project teams.
• Liaise with operational teams, surveyors, site managers, commercial teams and subcontractors regarding documentation requirements.
• Support the effective use of document management systems and collaboration tools.
• Track and manage document submissions, approvals and project reporting requirements.
• Assist with project mobilisation, handovers and completion documentation.
• Ensure compliance with quality management processes and audit requirements.
• Provide administrative support to project teams across multiple planned works programmes.

Skills

Organizational skills

Communication skills

Microsoft Office

Tools

Viewpoint

Dalux

Job description

Wates Property Services is recruiting a Document Controller for our Swindon office to support planned works. You will manage flow of project information, maintain records, and distribute documentation in line with procedures.

This role requires meticulous organisation and the ability to coordinate with site teams and subcontractors across multiple projects. Essential experience includes document control or information control, strong admin skills, and proficiency in Microsoft Office.