Project Document Controller & Admin Support

Artic Building Services Limited; Dartford; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Sickness Scheme

Family Friendly Pay

Life Assurance

360 Wellbeing App - 24/7 GP access

Death in Service Insurance

Widow pension

Fertility Treatment Support Leave

Paid Maternity Leave

Paid Paternity Leave

Gym & fitness discounts

Job summary

Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We require a Document Controller / Project Administration Assistant to support Senior Project Managers and PMO from the Dartford office with occasional site visits.

You will maintain project records, manage documentation, support reporting, and assist delivery teams with day-to-day project administration, ensuring governance and compliance across projects.

Qualifications

• Experience in administrative, project support or document control roles.
• Strong organisational and time management skills.
• Proficient in MS Office; experience with Teams and SharePoint.

Responsibilities

• Establish and maintain project document registers.
• Control receipt, issue and distribution of project documentation.
• Upload, file and manage documentation within client portals, SharePoint, Teams and internal systems.
• Ensure project documentation is correctly version controlled and archived.
• Distribute technical submissions, drawings, reports, O&M information and project correspondence.
• Track document approvals and ensure responses are actioned promptly.

Skills

Administrative experience

Project support

Document control

MS Office (Excel, Word, Outlook)

Teams & SharePoint

Time management

Communication skills

Tools

Microsoft Office

SharePoint

Microsoft Teams

Job description

Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We require a Document Controller / Project Administration Assistant to support Senior Project Managers and PMO from the Dartford office with occasional site visits.

You will maintain project records, manage documentation, support reporting, and assist delivery teams with day-to-day project administration, ensuring governance and compliance across projects.