Document Controller

United Infrastructure Group; United Kingdom; Remote; GBP 26,000 - 38,000; Full time

Job summary

United Infrastructure Group is seeking a Documentation Controller in Dartford to manage project documentation, ensure accurate distribution, and maintain a Golden Thread of information. You will work with design managers, clients, and subcontractors to resolve documentation issues and keep audit trails intact.

The role involves organising training, maintaining trackers, and supporting tender, O&M, and H&S documentation in both electronic and hard copy formats.

Qualifications

• Quality assurance of project documentation following naming conventions and protocols.
• Maintain auditability of the document approval process across projects.
• Coordinate tender packages, O&M manuals and H&S files with teams and subcontractors.

Responsibilities

• Produce weekly and monthly audit reports for project teams.
• Maintain and update document directories within the system.
• Organise training and refresher sessions for staff on document control.
• Monitor document workflows and ensure correct uploads and status control.
• Coordinate information flow for tender packages and handovers.

Skills

Quality assurance

Documentation control

Audit reporting

RFI tracking

Diary management

Travel coordination

Tools

Document management system

Microsoft Office

Job description

Document ControllerWe use cookies to enhance your browsing experience, serve personalised ads or content, and analyse our traffic. By clicking \"Accept All\" you consent to our use of cookies.### Document ControllerApply: Social\\_Infrastructure\\_Dartford: Full time: Posted Today: JR101698* **DOCUMENT CONTROL DUTIES:**·Quality assurance of project documentation and ensure all information is compliant with company naming conventions and document control protocolsMaintain project documentation and ensure accurate information is distributed throughout the organisation,3rd party designers and various consultants, via the document management systemWork closely with Design Managers and Coordinators to facilitate full transparency and accountability, to maintain a Golden Thread of information through the document management systemLiaise with all parties including clients, design teams and subcontractors effectively to resolve any document and management system related issuesProduce and compile project specific audit reports for the teams on a weekly and monthly basisOrganise and undertake regular job-specific training and refresher sessions for all new and existing employees, design teams, clients and subcontractorsMonitor and effectively manage the flow of information through the document management system workflowsEnsure full auditability of approval process for subcontractor/supplier documentationEnsure all documents are uploaded to the system correctly and adhered to, providing guidance when neededEnsure revision and status control of documentationManage and maintain project directories within the document management systemCoordination of information for tender packages, O&M manuals, H&S files and Project Handover, both Electronic and hard copy files where requiredRequesting and controlling printing of documentation internally of via an external supplier* **ADMINISTRATIVE DUTIES:**Monitor, update and manage Design departmental spreadsheet schedules and project specific trackers· Monitor RFI schedules· Monitor project completion dates and maintain tracker to aid coordination and collation of all requireddocumentation for O&M manuals and H&S files.Assist with diary management, arrange meetings, coordination of diaries, booking meeting rooms and liaison with external attendeesBusiness travel supportOrganise regular business relationship meetings with consultantsAssist with submission and processing of expenses · Assist the Design team with making payments and coordinating necessary approvals · Undertake any other administrative duties as required by Design team**DESIGN ASSISTANT DUTIES**:Assist Design Managers and Coordinators with design coordination tasks as/when required to provide support with design processes and deliveryAssist with design reviews, coordination of design information, chasing consultants, subcontractors, suppliers or relevant authoritiesAssist with coordinating, driving and achieving resolution to design related issues