Project & Document Controller

Recra Consulting; Romford; On-site; GBP 25,000 - 38,000; Full time

Job summary

Recra Consulting is seeking a proactive Project & Document Controller in Romford to support project coordination, documentation, fitting schedules and deliveries. You will work closely with project managers, production, logistics and site teams to keep information accurate and activities running smoothly.

The role involves coordinating schedules, maintaining records, issuing instructions, handling site communications and supporting meetings both in the office and on site with Teams.

Qualifications

• Experience in document control, project administration or a similar coordination role.
• Strong organisational skills and attention to detail.
• Confident communicating with clients, site teams and internal departments.
• Able to manage competing priorities and meet deadlines.

Responsibilities

• Coordinate fitting and delivery schedules, communicating updates to relevant teams.
• Liaise daily with site teams to confirm work locations and arrangements for the following day.
• Maintain accurate site team records in line with data protection requirements.
• Raise and issue works instructions to production.
• Coordinate site deliveries with the logistics team and prepare delivery notes.
• Maintain, organise and issue project drawings and documentation, ensuring teams have the latest versions.
• Prepare sample approval sheets and track approvals.
• Gather project samples and arrange their delivery to clients.
• Prepare and issue technical submission sheets.
• Attend project meetings in the office, via Teams and on site, supporting follow-up actions.
• Handle incoming calls and provide general project administration support.

Skills

Coordination

Documentation

Communication

Time management

Tools

Microsoft Office

Job description

Project & Document Controller

The Role

We’re looking for an organised and proactive Project & Document Controller to support the coordination of projects, documentation, fitting schedules and deliveries.

Working closely with project managers, production, logistics and site teams, you’ll keep information accurate, documentation up to date and project activities running smoothly.

Key Responsibilities

• Coordinate fitting and delivery schedules, communicating updates to relevant teams.
• Liaise daily with site teams to confirm work locations and arrangements for the following day.
• Maintain accurate site team records in line with data protection requirements.
• Raise and issue works instructions to production.
• Coordinate site deliveries with the logistics team and prepare delivery notes.
• Maintain, organise and issue project drawings and documentation, ensuring teams have the latest versions.
• Prepare sample approval sheets and track approvals.
• Gather project samples and arrange their delivery to clients.
• Prepare and issue technical submission sheets.
• Attend project meetings in the office, via Teams and on site, supporting follow-up actions.
• Handle incoming calls and provide general project administration support.

About You

• Experience in document control, project administration or a similar coordination role.
• Strong organisational skills and attention to detail.
• Confident communicating with clients, site teams and internal departments.
• Able to manage competing priorities and meet deadlines.
• Comfortable using Microsoft Office and maintaining accurate digital records.
• A proactive approach, with the ability to work independently and as part of a team.