Project Coordinator / Site Administrator

Capstone Recruitment UK; Chelmsford; On-site; GBP 40,000 - 45,000; Full time

Job summary

Capstone Recruitment UK is seeking a Project Coordinator / Site Administrator to support the final delivery phase of a high-end residential development in Chelmsford. This fully on-site role is five days a week and based in Chelmsford, Essex.

You will coordinate administration, document control and site operations, liaising with sales and customer care to support completions and handovers while tracking inspections and records. A CSCS card and strong MS Office / cloud skills are required.

Qualifications

• Experience in construction, housebuilding or property development administration.
• Strong organisational and detail orientation.
• Confident chasing information and managing competing priorities.

Responsibilities

• Coordinate meetings, take minutes, track actions and maintain project records.
• Manage document registers and information-sharing platforms (RFI between site and designers).
• Maintain Building Control and warranty trackers, chase inspections, reports and certificates.
• Arrange surveys and inspections, issue instructions and track delivery.
• Assist QS and accounts with invoices, valuations and procurement queries.
• Coordinate site supplies, IT support, RAMS submissions and inductions.
• Assist with programme reporting and handover packs.
• Liaise with sales and customer care to support completions.

Skills

Microsoft Office

Tools

Dochosting

OneDrive

Job description

Project Coordinator / Site Administrator

Chelmsford, Essex | £40,000–£45,000

18-month fixed-term contract | Full-time, five days on site

We’re recruiting a Project Coordinator / Site Administrator to support the final delivery phase of a high-end residential development in Chelmsford.

Working within a small project team, you’ll provide administrative, document control and operational support through construction, completion and purchaser handover. There is potential for the contract to extend.

Key responsibilities

• Coordinate meetings, take minutes, track actions and maintain project records.
• Manage document registers, information-sharing platforms and requests for information between site and designers.
• Maintain Building Control and warranty trackers, chasing inspections, reports, certificates and outstanding historic records.
• Arrange consultant surveys and inspections, issue agreed instructions and track delivery.
• Support the QS and accounts team with invoices, monthly valuations, procurement enquiries and financial records.
• Coordinate site supplies, equipment, IT support, inductions and RAMS submissions for site approval.
• Assist with programme reporting, planning condition information, utilities applications and compliance tracking.
• Maintain snagging and defect records, compile O&M manuals and prepare purchaser handover packs.
• Liaise with sales and customer care teams to support legal completions and aftercare.

About you

You’ll have previous experience in construction, housebuilding or property development administration, with strong organisational skills and close attention to detail. You should be confident chasing information, managing competing priorities and working independently within a busy site team.

Microsoft Office skills are essential. Experience with document management systems such as Dochosting and OneDrive would be useful. A CSCS card is required, with support available to obtain one.

Working arrangements

Immediate start preferred. This is a fully site-based position, working from Portakabin-style site accommodation. Candidates based in Chelmsford or the wider Essex area would be well placed.