Project Support Coordinator

Capstone Recruitment UK; Chelmsford; On-site; GBP 28,000 - 36,000; Full time

Job summary

Capstone Recruitment UK is seeking a Project Coordinator / Site Administrator to support the final delivery phase of a high-end residential development in Chelmsford. The role is an 18-month fixed-term contract with full-time, five days on site.

You’ll work within a small project team delivering administrative, document control and operational support through construction, completion and purchaser handover. Strong organisational skills and experience in construction administration are essential.

Qualifications

• Experience in construction, housebuilding or property development administration.
• Strong organisational skills and close attention to detail.
• Microsoft Office skills are essential.

Responsibilities

• Coordinate meetings, take minutes, track actions and maintain project records.
• Manage document registers, information-sharing platforms and RFIs between site and designers.
• Maintain Building Control and warranty trackers, chase inspections, reports, certificates and outstanding historic records.
• Arrange consultant surveys and inspections, issue instructions and track delivery.
• Support the QS and accounts team with invoices, valuations, procurement enquiries and financial records.
• Coordinate site supplies, equipment, IT support, inductions and RAMS submissions for site approval.
• Assist with programme reporting, planning condition information, utilities applications and compliance tracking.
• Maintain snagging and defect records, compile O&M manuals and prepare purchaser handover packs.
• Liaise with sales and customer care teams to support legal completions and aftercare.

Skills

Organisational skills

Attention to detail

Chasing information

Independent working

Tools

Dochosting

OneDrive

Job description

18-month fixed-term contract | Full-time, five days on site

We’re recruiting a Project Coordinator / Site Administrator to support the final delivery phase of a high-end residential development in Chelmsford.

Working within a small project team, you’ll provide administrative, document control and operational support through construction, completion and purchaser handover.

Key responsibilities

• Coordinate meetings, take minutes, track actions and maintain project records.
• Manage document registers, information-sharing platforms and requests for information between site and designers.
• Maintain Building Control and warranty trackers, chasing inspections, reports, certificates and outstanding historic records.
• Arrange consultant surveys and inspections, issue agreed instructions and track delivery.
• Support the QS and accounts team with invoices, monthly valuations, procurement enquiries and financial records.
• Coordinate site supplies, equipment, IT support, inductions and RAMS submissions for site approval.
• Assist with programme reporting, planning condition information, utilities applications and compliance tracking.
• Maintain snagging and defect records, compile O&M manuals and prepare purchaser handover packs.
• Liaise with sales and customer care teams to support legal completions and aftercare.

About you

You’ll have previous experience in construction, housebuilding or property development administration, with strong organisational skills and close attention to detail. You should be confident chasing information, managing competing priorities and working independently within a busy site team.

Microsoft Office skills are essential. Experience with document management systems such as Dochosting and OneDrive would be useful.