Project Coordinator

First Recruitment Services Ltd.; Tudhoe; On-site; GBP 26,000 - 38,000; Full time

Job summary

First Recruitment Services Ltd. seeks a proactive Project Coordinator to join its busy Project Services team. You will support successful delivery of commercial and industrial projects across the UK, acting as a key link between Project Managers, engineers, suppliers, subcontractors and customers.

The role coordinates activities from contract award through to completion and handover, ensuring on-time, safe project delivery in line with timescales.

Qualifications

• Experience as a Project Coordinator, Administrator or similar.
• Experience in construction, engineering, renewable energy, electrical or building services.
• Strong organisational and time-management skills with multiple priorities.
• Excellent communication and stakeholder management.
• Understanding of project lifecycles and delivery processes.
• Knowledge of health and safety in project environments.
• Proficiency in Excel, Word, Outlook.
• Ability to work independently and in a team.

Responsibilities

• Create and maintain project trackers, programmes, action logs and scopes of work.
• Coordinate project mobilisation activities, including site access, inductions, permits and supporting documentation.
• Liaise with internal teams, customers, suppliers, contractors and stakeholders to ensure effective communication throughout the project lifecycle.
• Coordinate procurement activities, material deliveries and project support services.
• Produce, review and maintain project documentation and records.
• Manage information received via customer and contractor portals, distributing actions to relevant stakeholders.
• Support Project Managers with reporting, cost tracking and administrative tasks.
• Prepare and collate documentation required for project commissioning, handover and close-out.
• Monitor project actions and deadlines, ensuring tasks are completed on time.
• Assist with project close-out activities, including final documentation and handover requirements.

Skills

Project coordination

Organisational skills

Communication

Stakeholder mgmt

Project lifecycles

Health & safety

Independent work

Team collaboration

Tools

MS Office

Excel

Word

Outlook

PM software

Job description

We are looking for a proactive, organised and detail-oriented Project Coordinator to join a busy Project Services team. This role will support the successful delivery of commercial and industrial projects across the UK, acting as a key link between Project Managers, engineers, suppliers, subcontractors and customers.

The successful candidate will play an important role in coordinating project activities from contract award through to completion and handover, ensuring projects are delivered efficiently, safely and in line with agreed timescales.

Key Responsibilities

• Create and maintain project trackers, programmes, action logs and scopes of work.
• Coordinate project mobilisation activities, including site access requirements, inductions, permits and supporting documentation.
• Liaise with internal teams, customers, suppliers, contractors and other stakeholders to ensure effective communication throughout the project lifecycle.
• Coordinate procurement activities, material deliveries and project support services.
• Produce, review and maintain project documentation and records.
• Manage information received via customer and contractor portals, distributing actions to relevant stakeholders.
• Support Project Managers with reporting, cost tracking and administrative tasks.
• Prepare and collate documentation required for project commissioning, handover and close-out.
• Monitor project actions and deadlines, ensuring tasks are completed on time.
• Assist with project close-out activities, including final documentation and handover requirements.

Skills and Experience

Essential

• Previous experience in a Project Coordinator, Project Administrator or similar role.
• Experience working within construction, engineering, renewable energy, electrical or building services environments.
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Understanding of project lifecycles and project delivery processes.
• Knowledge of health and safety requirements within a project-based environment.
• Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook.
• Ability to work independently while contributing effectively within a team.

Desirable

• Experience supporting renewable energy, electrical or infrastructure projects.
• Knowledge of procurement processes and supply chain coordination.
• Understanding of commissioning, handover and operations documentation.
• Experience working with project management systems and customer portals.

Personal Attributes

• Highly organised and detail-focused.
• Proactive and self-motivated.
• Professional and customer-focused.
• Able to work under pressure and meet deadlines.
• Strong problem-solving abilities.
• Collaborative and adaptable approach to work.