Project Coordinator

Procure Plus; United Kingdom; Remote; GBP 32,000 - 45,000; Full time

Job summary

Pyramid Eco is seeking a remote Project Coordinator to manage retrofit schemes under Warm Homes funding. You will coordinate subcontractors, site activities, inspections and materials while keeping residents informed from home.

The role requires strong organisation, proactive communication and comfort with digital tools. You will work with a field-based Site Manager to align schedules, ensure timely inspections and smooth operations across multiple live properties, while maintaining thorough

Qualifications

• Experience in project coordination, scheduling or operations, ideally in retrofit, construction, insulation, energy efficiency or social housing
• Excellent organisational skills and the ability to juggle many moving parts across multiple sites at once
• Confident, clear and friendly communication by phone and email with residents, subcontractors and colleagues alike
• Comfortable working remotely and managing your own day without supervision
• Methodical with digital project management systems and spreadsheets
• Strong attention to detail and follow-through

Responsibilities

• Subcontractor and installer coordination: Book and schedule subcontractors and installers across multiple live properties, confirm attendance, and keep everyone up to date as plans change
• Site Manager support: Work closely with the Site Manager every day, ensuring they have what they need to keep work moving
• Inspections: Arrange inspections and visits our team needs to carry out, fitting them around the works programme
• Materials coordination: Order materials, organise deliveries and collections, and ensure each property has what it needs before work starts
• Resident communication: Keep residents informed before, during and after the works, explaining what will happen and noting changes
• Scheduling and tracking: Maintain an up-to-date schedule and project records, flag risks or delays early
• Documentation: Ensure paperwork, photos and evidence for each job are collected and filed for compliance and funding

Skills

Coordination

Scheduling

Remote work

Communication

Tools

MS Excel

PM software

Job description

• Schemes Warm Homes: Local Grant and Warm Homes: Social Housing Fund

Are you a highly organised coordinator who can keep a busy retrofit programme running smoothly without needing to be on site? We are looking for a remote Project Coordinator to keep our subcontractors, Site Manager, inspections, materials and residents all moving in the same direction.

About the Role

Our projects are delivered under the Warm Homes: Local Grant and Warm Homes: Social Housing Fund schemes. Each project has a field-based Site Manager who runs things in person on site. Your job is to make sure everything around them is lined up: the right trades turn up on the right day, materials arrive when they are needed, inspections happen on time, and every resident knows exactly what is happening at their home and when.

This is a fully remote role. You will work from home, using our project management systems, phone and email to coordinate everyone involved.

Key Responsibilities

• Subcontractor and installer coordination: Book and schedule subcontractors and installers across multiple live properties, confirm attendance, and keep everyone up to date as plans change.
• Site Manager support: Work closely with the Site Manager every day, acting on what they flag from site and making sure they have what they need to keep work moving.
• Inspections: Arrange the inspections and visits our own team needs to carry out, fitting them around the works programme so jobs are not held up.
• Materials coordination: Order materials, organise deliveries and collections, and make sure each property has what it needs before work starts.
• Resident communication: Keep residents fully informed before, during and after the works: confirming appointments, explaining what will happen, giving notice of changes and answering their questions promptly and courteously.
• Scheduling and tracking: Maintain an accurate, up-to-date schedule and project records, and flag risks or delays early so they can be resolved before they cause problems.
• Documentation: Help make sure the paperwork, photos and evidence needed for each job are collected and filed correctly for compliance and funding.
• Experience in project coordination, scheduling or operations, ideally in retrofit, construction, insulation, energy efficiency or social housing
• Excellent organisational skills and the ability to juggle many moving parts across multiple sites at once
• Confident, clear and friendly communication by phone and email, with residents, subcontractors and colleagues alike
• Comfortable working remotely and managing your own day without supervision
• Methodical with digital project management systems and spreadsheets
• Strong attention to detail and follow-through

What Would Set You Apart

• Experience on Warm Homes, ECO or similar funded schemes
• Resident liaison experience, particularly with housing association or council tenants
• Working knowledge of PAS 2030/2035 and retrofit compliance requirements
• Experience coordinating a subcontractor base of multiple trades at the same time
• A track record of improving systems and processes on your own initiative

What We Offer

• A fully remote role, with no commute
• A growing pipeline of social housing and private sector retrofit work
• A clear path to grow with the business as we open up new areas

About Pyramid Eco

We are a specialist retrofit contractor delivering energy efficiency improvements across the South of England. Working with housing associations, local authorities and private landlords, we are on a mission to reduce fuel poverty and carbon emissions through quality installations.

Our culture rewards self-sufficiency. We do not micro-manage. The people who do best with us are self-starters who use their initiative and operate with freedom. If you need a lot of hand-holding, this is not the role for you.

Pyramid Eco is an equal opportunities employer. We welcome applications from people of all backgrounds and are committed to fostering an inclusive workplace.