Project Coordinator

James Fisher and Sons plc; United Kingdom; Remote; GBP 26,000 - 38,000; Full time

Job summary

James Fisher and Sons plc is seeking a Project Coordinator (permanent, UK based) to assist the Project Management team with planning, execution, and completion of projects. The role includes coordinating activities, maintaining documentation, processing invoices, tracking costs, and supporting mobilisation and client meetings.

You will work with MS Office, Teams, SharePoint, and may engage with Power BI/Power Automate. A UK driving licence is preferred. Occasional travel may be required.

Qualifications

• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, SharePoint).
• Experience maintaining project documentation, trackers, and reports.
• Ability to respond to requests and prioritise competing demands.
• Experience working remotely using collaboration tools such as Microsoft Teams.
• Valid UK Driving Licence.

Responsibilities

• Coordinate project activities, resources, and information to support successful project delivery.
• Create, maintain, and organise project documentation, records, schedules, reports, and folders.
• Raise purchase orders and process supplier invoices in a timely manner.
• Track project costs and highlight concerns when needed.
• Support mobilisation activities including travel, accommodation, and training.
• Support project and client meetings.
• Prepare project invoices.
• Maintain project trackers and ensure data accuracy across systems.
• Collaborate with Project Managers and other functions to meet timescales.
• Provide holiday cover and general admin support as required.

Skills

Microsoft Office

Project tracking

Documentation management

Remote collaboration

Driving licence

Tools

SharePoint

Power BI

Power Automate

Job description

About the Role

Project Coordinator
Permanent position
UK based

The Role:
The purpose of this role is to support the Project Management team in the planning, execution, and completion of projects across the organisation.
The Project Coordinator will coordinate project activities, resources, and information, track progress, manage project administration, and provide regular reporting to stakeholders to help ensure project objectives are delivered safely, efficiently, and within agreed scope, schedule, and budget.

Key Duties and responsibilities:

• Coordinate project activities, resources, and information to support successful project delivery.
• Create, maintain, and organise project documentation, records, schedules, reports, and project folders.
• Raise purchase orders and process supplier invoices in a timely manner.
• Track project costs highlighting concerns where required.
• Support project mobilisation activities, including arranging travel, accommodation, training
• Support project and client meetings
• Manage the preparation of project invoices
• Maintain project trackers and ensure data accuracy across project systems.
• Collaborate with Project Managers and wider business functions to ensure project deliverables are achieved within agreed timescales.
• Provide holiday cover and general administrative support across the Planning and Coordination team as required.

What we’re looking for:
You will need excellent written and verbal communication skills with strong attention to detail along with strong organisational and time management skills.
Excellent problem-solving skills with the ability to identify issues and implement practical solutions.
Ability to work independently and collaboratively across multiple projects and teams.

Key skills, knowledge and experience:

• Previous project coordination, project administration, or similar experience within a project-based environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook and SharePoint) and common IT practices.
• Experience maintaining project documentation, trackers, and reports.
• Ability to rapidly respond to requests and prioritise competing demands.
• Experience tracking and reporting project data.
• Experience working remotely and effectively using collaboration tools such as Microsoft Teams.
• Valid UK Driving Licence.

Ideally, you will also have the following:

• Experience in project cost tracking, invoicing, or financial administration.
• Knowledge of Power BI and Power Automate.
• Experience within renewables, offshore wind, construction, engineering, or marine environments.
• Understanding of project management methodologies and project lifecycles.
• Experience supporting mobilisation and resource planning activities.

*Occasional travel may be required to support project and business activities.

Why join us?
Competitive benefits tailored to the division.
Opportunities for career growth and visibility across the organisation.
A supportive, inclusive culture that values your ideas and contributions.
Work that truly makes a difference in safety, innovation, and global capability.

About Us:
James Fisher is a global engineering services company with over 50 years of experience delivering complex offshore energy projects in some of the world’s most challenging environments. We operate across Energy, Defence, and Maritime Transport, leveraging cutting-edge technology and deep expertise to support the full lifecycle of our customers’ assets.

In the Energy Division, we provide safe, efficient solutions across oil & gas and renewables - from well support and full-field decommissioning to integrated services for offshore wind and expert subsea inspection, repair, and maintenance. Our work helps operators extend asset life, reduce downtime, and respond rapidly to operational challenges, driving the global shift toward a cleaner, more sustainable future.

Visit our website at: www.james-fisher.com

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.