Project Coordinator

Xpertise Recruitment; Sheffield; Hybrid; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Benefits package

Professional development

PM qualification support

Job summary

Xpertise Recruitment is seeking an organised Project Coordinator in Sheffield, operating in a hybrid pattern with two days on site. You will assist Project Managers, maintain governance, and support the delivery of strategic transformation programmes.

The role focuses on coordinating multiple projects, reporting, and adopting new AI-enabled tools. Key duties include planning, meeting organisation, risk and issue tracking, and stakeholder liaison.

Qualifications

• Strong organisational and administrative capabilities.
• Attention to detail and accuracy in documentation.
• Clear verbal and written communication; ability to manage multiple priorities.

Responsibilities

• Support Project Managers with planning, coordination, and delivery of multiple projects.
• Maintain project plans, risk registers, issue logs, action trackers, and status reports.
• Organise project meetings, prepare agendas, record minutes, and track actions to completion.
• Produce project updates and governance documentation for stakeholders.
• Monitor milestones, deadlines, dependencies, and deliverables.
• Coordinate communication between project teams and business stakeholders.
• Support continuous improvement initiatives, lessons learned, and governance standards.
• Assist with adoption of new technology, automation tools, and AI-enabled processes.

Skills

Organisational skills

Coordination

Communication

Deadline management

Team collaboration

Tools

Microsoft Project

Jira

Monday.com

Asana

Trello

Excel

Word

PowerPoint

Teams

Job description

Location: Sheffield | Working Pattern: Hybrid | Salary: £35,000 - £45,000 DOE | Benefits: Competitive benefits package, professional development, project management qualification support

Are you an organised and proactive Project Coordinator looking to build your career in project management? This is an excellent opportunity to join a growing Change & Transformation team, supporting the delivery of business change initiatives that drive meaningful improvements across the organisation.

Working alongside Project Managers, Business Analysts, and key stakeholders, you will play a vital role in coordinating projects, maintaining governance standards, supporting reporting, and ensuring successful delivery of strategic business initiatives.

About the Organisation

Our client is a well-established organisation operating within a regulated environment, committed to continuous improvement, operational excellence, and investment in people and technology. The business is actively embracing modern project delivery approaches, including AI-enabled tools and technology-led process improvements.

Why Join

• Develop your career within a supportive project and transformation function
• Gain exposure to a wide range of business change and transformation programmes
• Access ongoing training, mentoring, and professional development opportunities
• Build experience with modern project tools, AI-enabled working practices, and process improvement initiatives

Responsibilities

• Support Project Managers with the planning, coordination, and delivery of multiple projects
• Maintain project plans, risk registers, issue logs, action trackers, and status reports
• Organise project meetings, prepare agendas, record minutes, and track actions to completion
• Produce project updates and governance documentation for stakeholders
• Monitor project milestones, deadlines, dependencies, and deliverables
• Coordinate communication between project teams and business stakeholders
• Support continuous improvement initiatives, lessons learned activities, and governance standards
• Assist with the adoption of new technology, automation tools, and AI-enabled ways of working

Requirements

• Strong organisational, coordination, and administrative skills
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Excel, Word, PowerPoint, and Teams
• Collaborative approach with the ability to build relationships across different stakeholder groups
• Positive, proactive attitude with a willingness to learn and develop
• Previous experience within a Project Coordinator, Project Support, PMO Administrator, or similar role
• Experience working within financial services, banking, insurance, wealth management, or another regulated sector
• Understanding of Agile, Waterfall, PRINCE2, or similar project delivery methodologies
• Exposure to project management tools such as Microsoft Project, Jira, Monday.com, Asana, or Trello, alongside reporting, automation, or AI productivity tools
• Location: Sheffield
• Working Pattern: Hybrid - 2 days per week on site.
• Reporting To: Senior Project Manager

We welcome applicants from all backgrounds. Our client is an equal opportunities employer.