Project Coordinator

NHS Supply Chain; Nottingham; Hybrid; GBP 38,000 - 42,000; Full time

Job summary

NHS Supply Chain is seeking a Project Coordinator to support Project and Programme Managers, coordinating activities, tracking progress, maintaining documentation and managing stakeholders. The role may include small change projects within the wider change portfolio, contributing to successful delivery.

You will develop, maintain and track plans, coordinate stakeholder engagement, assist with risk/change management, and produce governance artefacts to support decision-making and delivery

Qualifications

• Experience delivering projects within a structured PM environment (planning, reporting, governance).
• Ability to manage risks, issues and dependencies and coordinate stakeholders.
• Experience producing clear project reports, plans, and governance artefacts.
• Proven ability to deliver outputs within time, cost and quality constraints.
• Experience leading small projects or work packages.

Responsibilities

• Support in development, maintenance and tracking of project/workstream plans to ensure delivery against objectives and governance requirements.
• Coordinate stakeholder engagement, maintain relationships and manage communications.
• Assist with project risk, issue, dependency and change management, identifying mitigations.
• Produce and maintain project documents, reports, presentations, budgets, and resource plans.
• Support assurance and governance activities, ensuring compliance with PM frameworks and reporting.
• Contribute to benefits realisation through baseline assessments and performance tracking.
• Lead small-scale projects or work packages independently within constraints.

Skills

Project management

Stakeholder management

Governance & reporting

Risk & issue management

Analytical thinking

Leadership of small projects

Tools

Microsoft Project

Excel

PowerPoint

SharePoint

Job description

Job Title: Project Coordinator

Function: Strategy, Change and Innovation

Location: Hybrid Worker – Expectation is two days per week on site at our Nottingham office

Contract type: Permanent

Salary: Offered on a starting salary of £37,502 with the potential to increase to £41,669 over the course of three years.

Closing Date: Thursday 1 October 2026

NHS Supply Chain currently has an opportunity for a Project Coordinator to join our team during an exciting period of transformation, working to make it easier for the NHS to put patients first and to deliver against our strategic objectives.

We are seeking an experienced Project Coordinator to support Project and Programme Managers in the efficient delivery execution of projects/programmes by coordinating project activities, tracking progress, maintaining documentation and managing project stakeholders. The role can also include managing small change projects to support the wider change portfolio.

• Support in the development, maintenance, and tracking of project and workstream plans to ensure successful delivery against agreed objectives, timelines, and governance requirements.
• Coordinate stakeholder engagement activities, maintaining effective working relationships and ensuring stakeholder needs, concerns, and communications are appropriately managed.
• Assist with project risk, issue, dependency, and change management processes, identifying potential impacts and supporting the implementation of mitigating actions.
• Produce and maintain project documentation, reports, presentations, budgets, resource plans, and governance artifacts to support effective project control and decision-making.
• Support project assurance and governance activities, ensuring compliance with organisational project management frameworks, standards, and reporting requirements.
• Contribute to benefits realisation activities through baseline assessments, performance tracking, and post-implementation reviews to measure project outcomes and value delivered.
• Lead and manage small‑scale projects or work packages independently, coordinating resources, monitoring progress, managing risks and stakeholders, and delivering agreed outputs within time, cost, and quality constraints.

NHS Supply Chain, who are we?

Our role is to support the NHS to save lives and improve health. We are a part of the NHS family, and our role is to source, deliver and supply healthcare products, services and food for NHS trusts and healthcare organisations across England and Wales.

We serve every NHS Trust and operate a national network of distribution centres, managing relationships with more than a thousand suppliers and delivering more than 8,000,000 orders each year to more than 17,000 locations. Doing all of this on behalf of the NHS gives NHS staff more time to focus on their main priority of providing excellent patient care.

What skills will help you thrive in this role?

• Experience of supporting the delivery of projects within a structured project management environment, including planning, reporting, governance, risk management, and stakeholder coordination.
• Strong organisational and administrative skills, with the ability to manage multiple priorities, maintain accurate project documentation, and track actions, dependencies, budgets, and resource requirements.
• Effective stakeholder management and communication skills, capable of building productive working relationships and producing clear project reports, presentations, and status updates for a range of audiences.
• Knowledge of project management methodologies and controls (e.g., PRINCE2, Agile, MSP, or equivalent), including experience of project governance, change control, risk, issue, and benefits management processes.
• Analytical and problem-solving skills, with the ability to gather, interpret, and present information to support decision-making and identify appropriate mitigating actions.
• Experience of leading small projects, work packages, or project activities, demonstrating the ability to coordinate resources, manage stakeholders, monitor progress, and deliver outcomes within agreed time, cost, and quality parameters.
• (Desirable) Holder of, or working to, relevant project management qualification (e.g., PRINCE2 Foundation, Agile Foundation, APM Project Fundamentals Qualification (PFQ), or equivalent).
• Proficiency in Microsoft Project, Excel, PowerPoint, SharePoint, and other project portfolio management tools.

Our Inclusive Commitment

At NHS Supply Chain, we are committed to building an inclusive environment where difference is not only valued, but celebrated, giving everyone the opportunity to thrive in their career. Developing our people is key to our success, so if this role sounds like the right next step in your career but your experience doesn’t match perfectly with the job advert, we encourage you to still apply.