Project Coordinator

Gravitas Group; Greater London; Hybrid; GBP 46,000 - 65,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Gravitas Group is seeking an experienced Project Coordinator/PSO for a Housing Repairs programme. You will support governance, reporting, planning and administration, ensuring controls and stakeholder visibility on progress, risks and dependencies.

Responsibilities include coordinating activities, maintaining plans and RAID logs, and producing governance packs while engaging with project leads and stakeholders to deliver on milestones.

Qualifications

• Experience as Project Coordinator/PSO or similar role.
• Experience in housing sector (social housing/local authority/housing association).
• Exposure to Repairs and Maintenance programmes is desirable.
• Experience maintaining RAID logs, action logs, decision logs and project documentation.

Responsibilities

• Coordinate project activities, meetings and milestones, ensuring actions are captured and followed through to completion.
• Support the production of regular project reporting, including status updates and governance packs.
• Maintain RAID, action and decision logs, ensuring information is up to date and items escalated as needed.
• Maintain project plans, milestone trackers and delivery schedules with project leads.
• Follow up overdue actions with leads and chase updates.
• Coordinate project meetings, prepare materials, minuting and tracking actions.
• Maintain structured, version-controlled project documentation for easy access.
• Act as central coordination point between project leads, workstreams and stakeholders.
• Provide timely project information to support governance and informed decision making.

Skills

Project coordination

Governance reporting

Stakeholder engagement

Documentation management

Job description

Project Coordinator / Project Support Officer – Housing Repairs

We are looking for an experienced Project Coordinator / Project Support Officer to provide coordination and project support across a Housing Repairs programme.

The role will be responsible for supporting effective governance, reporting, planning and administration across the programme, ensuring project controls remain accurate and stakeholders have clear visibility of progress, risks, actions and dependencies.

Key Responsibilities

• Coordinate project activities, meetings, workshops and key milestones, ensuring actions are captured, assigned and followed through to completion.
• Support the production of regular project and programme reporting, including status updates, highlight reports and governance packs.
• Maintain RAID logs, action logs and decision logs, ensuring information is kept up to date and appropriate items are escalated.
• Maintain project plans, milestone trackers and delivery schedules, working closely with project leads to monitor progress against agreed timescales.
• Proactively follow up outstanding and overdue actions with project and workstream leads.
• Coordinate project meetings, including scheduling, preparation of materials, minute taking and tracking resulting actions.
• Maintain project documentation, ensuring information is appropriately structured, version-controlled and easily accessible.
• Act as a central coordination point between project leads, workstream owners and wider stakeholders, supporting effective communication and information flow.
• Provide accurate and timely project information to support governance and informed decision-making.

Skills & Experience

• Previous experience working as a Project Coordinator, Project Support Officer (PSO) or similar project support role.
• Experience working within the housing sector, ideally within a social housing, local authority or housing association environment.
• Previous exposure to Repairs and Maintenance programmes or services is highly desirable.
• Strong experience maintaining RAID logs, action logs, decision logs and project documentation.
• Experience supporting project governance and producing regular reporting and governance packs.
• Confident maintaining project plans, milestone trackers and delivery schedules.
• Strong organisation and coordination skills, with the ability to manage multiple actions and deadlines.
• Able to proactively engage with stakeholders to chase actions, obtain updates and escalated issues where required.
• Strong written and verbal communication skills with excellent attention to detail.

Key Deliverables

• RAID, action and decision logs maintained and kept up to date.
• Project plans and milestone trackers accurately reflecting delivery status.
• Actions proactively followed up, with overdue items appropriately escalated.

Role Details

• Rate: £250 DOE
• Location: Hybrid once per week in London
• IR35: TBC