Project Coordinator

ReDefined Futures; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

ReDefined Futures is seeking a Project Coordinator for Smart Buildings / PropTech to manage high-volume installation planning across the UK and Europe. You will coordinate customers, site teams, installers and equipment suppliers, ensuring access, documentation and on-time delivery.

This role suits an organized, proactive professional who can juggle multiple sites, keep trackers up to date and drive process improvements while working in a hybrid setup with one day a week in the Farringdon office.

Qualifications

• Experience coordinating projects, services, installations or operational activity.
• Ability to manage several priorities and deadlines simultaneously.
• Confidence dealing directly with customers, contractors and suppliers.
• Reliable, methodical approach and strong attention to detail.
• Calm under pressure and adaptable to changing plans.
• Good general systems and technology skills; fluent English; EU language skills helpful.

Responsibilities

• Planning and scheduling installations across the UK and Europe
• Coordinating customers, site teams, installers and equipment suppliers
• Arranging site access and ensuring the necessary documentation is in place
• Procuring equipment and external installation services
• Ensuring materials arrive at the correct location and on time
• Maintaining accurate project, customer and inventory trackers
• Anticipating potential problems before they affect delivery
• Helping to define quality standards and improve operational processes
• Identifying more effective and efficient ways of working

Skills

Project coordination

Stakeholder management

Time management

Attention to detail

English fluency

EU languages

Job description

PROJECT COORDINATOR - SMART BUILDINGS / PROPTECH

• Are you exceptionally organised, calm under pressure and good at keeping multiple moving parts on track?
• Do you enjoy creating order, solving practical problems and making sure everything is in the right place at the right time?
• This is an opportunity to join a growing smart-building technology company helping commercial property owners understand their energy use and reduce the environmental impact of their buildings.

THE COMPANY

Our client is a fast-growing PropTech business specialising in energy data collection and smart-building technology.

Its technology helps commercial property owners and operators access accurate energy data, improve building performance and support the transition towards lower-carbon real estate.

With a growing portfolio of projects across the UK and Europe, the business is expanding its project delivery team and bringing a key coordination function in-house.

THE ROLE

This is a high-volume planning and coordination role rather than a traditional construction project management position.

You will coordinate multiple installations across the UK and Europe, ensuring that equipment, installers, site access and customers are all aligned before work begins.

Projects range from straightforward one-day installations to larger programmes covering multiple sites. At busy periods, the team may be coordinating between one and three installations each day across approximately 60 active UK and European sites.

Your responsibilities will include:

• Planning and scheduling installations across the UK and Europe
• Coordinating customers, site teams, installers and equipment suppliers
• Arranging site access and ensuring the necessary documentation is in place
• Procuring equipment and external installation services
• Ensuring materials arrive at the correct location and on time
• Maintaining accurate project, customer and inventory trackers
• Anticipating potential problems before they affect delivery
• Helping to define quality standards and improve operational processes
• Identifying more effective and efficient ways of working

THE PERSON

We are looking for someone dependable, proactive and highly organised who can manage a significant volume of activity without losing sight of the detail.

You may currently work in project coordination, service delivery, operations, facilities management, engineering services, building maintenance, electrical contracting, BMS or another environment involving engineers, contractors and customer sites.

Experience within property, engineering or technology would be useful, but it is not essential. Your ability to organise, communicate and follow through is more important than specialist technical knowledge.

You are likely to have:

• Previous experience coordinating projects, services, installations or operational activity
• The ability to manage several priorities and deadlines simultaneously
• Confidence dealing directly with customers, contractors and suppliers
• A reliable, methodical approach and strong attention to detail
• The composure to deal with changing plans and unexpected problems
• The initiative to question existing processes and suggest improvements
• Good general systems and technology skills
• Fluent English and conversational in another EU language (ideally German, ideally around B2 level, but others would also be useful, including French, Italian, Dutch or Spanish or others)

Experience of commercial property, site access procedures, RAMS, procurement, logistics or technical services would be particularly useful.

THE OPPORTUNITY

This is an opportunity to join an ambitious business at an important stage in its growth and help shape how projects are delivered as it expands.

As the project portfolio develops, there may be opportunities to progress into regional project coordination, project operations leadership or specialist roles covering areas such as procurement, equipment logistics or installer management.

You will join an international, entrepreneurial team where people are encouraged to take ownership, contribute ideas and improve how things are done.

THE REWARD

• Salary of £30,000-£40,000, depending on experience
• Hybrid working, with at least one day each week in the Farringdon office
• Opportunities for international travel
• The chance to shape operational processes within a growing business
• Genuine scope for the role to develop as the company expands across the UK and Europe

If you are an experienced coordinator who takes pride in making things happen - and would like to help deliver technology that improves the performance of commercial buildings - we would be interested in speaking with you.