Project Coordinator

Bain and Gray; City Of London; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Bonus

Generous holiday

Private healthcare

Dental cover

Vision cover

Pension benefits

Job summary

Bain and Gray in London seeks a Project Coordinator to support consulting projects across the life sciences and biopharma sector. The role involves coordinating proposals through invoicing, managing milestones and budgets, and acting as a main liaison with Finance, PMs and analysts across multiple international offices.

You will handle SOWs, NDAs, RFIs, RFPs, vendor onboarding, and client portals while maintaining tight reporting on revenue and targets.

Qualifications

• Bachelor's degree or related discipline.
• Administrative, project coordination or operational experience.
• Excellent written and verbal communication skills.
• Exceptional attention to detail.
• Strong MS Office skills (Excel/PowerPoint/Word/Outlook/Teams).
• Ability to manage multiple deadlines and priorities.
• Strong analytical and problem-solving abilities.
• Proactive approach to improvements and efficiency.

Responsibilities

• Coordinate administration of consulting projects from proposal to invoicing.
• Draft and manage SOWs, NDAs, CDAs, MSAs, RFIs and RFPs.
• Manage project milestones, deliverables, budgets and purchase orders.
• Act as point of contact between consulting teams, Finance and senior management.
• Manage project management systems and ensure accurate information.
• Track business development leads, proposals, pitches and account activity.
• Support client pitches and proposals coordination.
• Maintain company-wide reporting across revenue, proposals won/lost and targets.
• Prepare monthly sales reports and quarterly financial review materials.
• Support resourcing across projects when required.
• Manage vendor onboarding and client portals.
• Monitor internal processes and identify efficiency improvements.
• Support GDPR, compliance and confidentiality processes.
• Manage company software and provide training as needed.
• Assist with wider admin and operational projects.

Skills

communication skills

analytical skills

time management

proactive

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Word

Outlook

Teams

Job description

Project Coordinator

London, Marble Arch

Salary: £30k - £35k

Hybrid working

TP4567

We are working with a highly successful and growing strategic consulting firm within the life sciences and biopharma sector who are looking for a bright, ambitious and highly organised Project Coordinator to join their London team. Operating globally across Market Research, Competitive Intelligence, Market Access, Strategic Advisory and Real World Evidence, the business works with leading clients across the biopharma industry and has built an excellent reputation for innovation, insight and exceptional client service. This is a fantastic opportunity for someone who enjoys being at the heart of a business. The Project Coordinator will have company-wide visibility and work closely with Project Managers, Consultants and Business Analysts across international offices including London, Europe, the US and Canada.

Key responsibilities will include:

• Coordinating the administration of consulting projects from initial proposal through to invoicing.
• Drafting and managing Statements of Work, NDAs, CDAs, MSAs, RFIs and RFPs.
• Managing project milestones, deliverables, financial information and purchase orders.
• Acting as a key point of contact between consulting teams, Finance and senior management.
• Managing project management systems and ensuring project information, budgets and timelines remain accurate.
• Tracking business development leads, proposals, pitches and account activity.
• Supporting the preparation and coordination of client pitches and proposals.
• Maintaining company-wide reporting across revenue, proposals won/lost and commercial targets.
• Preparing monthly sales reports and quarterly financial review materials.
• Supporting resourcing across projects when required.
• Managing vendor onboarding and client portals.
• Monitoring internal processes and proactively identifying opportunities to improve efficiency.
• Supporting GDPR, compliance and confidentiality processes.
• Managing company software and providing training to colleagues where required.
• Assisting with wider administrative and operational projects across the business.

The person:

• A Bachelor's degree, ideally within Law, Business, International Business or a related discipline.
• Previous administrative, project coordination or operational experience.
• Excellent written and verbal communication skills.
• Exceptional attention to detail.
• Strong Microsoft Office skills, particularly Excel, PowerPoint, Word, Outlook and Teams.
• The ability to manage multiple deadlines and competing priorities.
• Strong analytical and problem-solving skills.
• A proactive approach and the confidence to suggest improvements rather than simply follow existing processes.

Personality is incredibly important. They are looking for someone who is positive, energetic, dependable, and hardworking, with a genuine team mentality and high standards. You will need to be comfortable working autonomously, taking ownership and communicating with colleagues and clients across multiple cultures and international time zones.

This would suit someone who takes real pride in their work, enjoys being relied upon and wants to join a business where they can have genuine visibility, responsibility and impact. The company offers excellent training, a supportive and collaborative culture and a market-leading benefits package, including bonus, generous holiday, private healthcare, dental and vision cover, and pension benefits.