Project Coordinator

Celestra Limited; Bletchley; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Company bonus scheme

Career progression into Project Mgmt

Ongoing learning and professional dev

Employee recognition and reward

Private Medical Insurance

24/7 digital GP access

Employee Assistance Programme

23 days' annual leave

Holiday purchase scheme

Cycle to Work scheme

Tech purchase scheme

Employee discounts

Job summary

Celestra Limited is seeking a proactive Project Coordinator to support installation projects across the UK. You will assist from planning through completion, liaising with customers, project managers and field engineers to keep projects on track.

The role offers clear progression into Project Management and other opportunities within Celestra, with a structured on-site work pattern in Milton Keynes and surrounding areas.

Qualifications

• Previous experience in a Project Coordinator, Project Support or Administration role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and a proactive approach to problem solving.
• Confident using Microsoft Office and business systems.
• Excellent communication skills, with the ability to build relationships across teams and with customers.
• A positive, adaptable mindset with a willingness to learn and develop.
• The ability to work in a fast-paced environment while maintaining accuracy.

Responsibilities

• Support the delivery of multiple installation projects from planning through to completion.
• Coordinate project schedules, resources and activities to ensure successful delivery.
• Communicate with customers, Project Managers and field engineers throughout the project lifecycle.
• Allocate engineers and arrange logistics to meet customer requirements.
• Prepare project quotations using agreed pricing structures.
• Process customer orders and hardware requests in line with company procedures.
• Monitor project progress, maintain accurate documentation and produce project reports.
• Support financial administration, including project costings and documentation.
• Resolve day-to-day project issues, escalating where appropriate.
• Provide administrative support for project meetings and other business activities.

Skills

Organisational skills

MS Office

Communication

Problem solving

Time management

Tools

MS Office Suite

Job description

Project Coordinator – Fixed-Term Contract

Bletchley, Milton Keynes
Monday to Friday | 8:30am – 5:30pm
Up to £28,000 DOE

About Celestra

Celestra is a dynamic, market-leading IT services provider, delivering nationwide technology solutions for some of the UK's best-known hospitality and retail brands.

We work as an extension of our clients' teams, building long-term partnerships and helping them deliver their digital transformation goals. With teams across the UK, we're known for our exceptional customer service, technical expertise and fast-paced delivery.

About the Role

We're looking for an organised and proactive Project Coordinator to support the successful delivery of installation projects across the UK.

Working closely with Project Managers, you'll coordinate project activity, communicate with customers and field engineers, maintain project documentation and ensure every project runs smoothly from planning through to completion.

This is an excellent opportunity for someone looking to build a career in project management, with clear progression into Project Manager and other opportunities within Celestra.

Key Responsibilities

• Support the delivery of multiple installation projects from planning through to completion.
• Coordinate project schedules, resources and activities to ensure successful delivery.
• Communicate with customers, Project Managers and field engineers throughout the project lifecycle.
• Allocate engineers and arrange logistics to meet customer requirements.
• Prepare project quotations using agreed pricing structures.
• Process customer orders and hardware requests in line with company procedures.
• Monitor project progress, maintain accurate documentation and produce project reports.
• Support financial administration, including project costings and documentation.
• Resolve day-to-day project issues, escalating where appropriate.
• Provide administrative support for project meetings and other business activities.

What You'll Bring

• Previous experience in a Project Coordinator, Project Support or Administration role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and a proactive approach to problem solving.
• Confident using Microsoft Office and business systems.
• Excellent communication skills, with the ability to build relationships across teams and with customers.
• A positive, adaptable mindset with a willingness to learn and develop.
• The ability to work in a fast-paced environment while maintaining accuracy.

What We Offer

• Company bonus scheme, paid twice a year.
• Clear career progression into Project Management.
• Ongoing learning and professional development.
• Employee recognition and reward programmes.
• Private Medical Insurance, including 24/7 digital GP access.
• Employee Assistance Programme offering confidential 24/7 support.
• 23 days' annual leave, increasing to 26 days after three years' service, plus bank holidays.
• Holiday purchase scheme.
• Cycle to Work scheme.
• Tech purchase scheme through Currys.
• Employee discounts across retail, travel and hospitality.

Office Perks

• Weekly fresh fruit, plus breakfast and lunch provided on site.
• Modern offices with free parking, breakout spaces, games area and outdoor pub garden.
• Daily on-site coffee van and seasonal treats.
• Regular social events and charity fundraising activities.