Project Coordinator

eTeam Workforce Limited; Aberdeen City; On-site; GBP 25,000 - 34,000; Full time

Job summary

eTeam Workforce Limited in Aberdeen is seeking a Project Coordinator to oversee customer-focused projects from strip to upgrade, ensuring delivery within budget and margin targets.

You will liaise with the Project Manager and customers, prepare shop packages, organize meetings and provide timely status updates and minutes. A technical degree, strong communication and SAP/MS Office skills are required.

Qualifications

• Degree qualified in a technical discipline.
• Understanding of financial dimensions and contractual obligations.
• Effective oral and written communication skills.
• Good negotiating skills.
• Ability to work with minimal supervision in a fast-paced environment.

Responsibilities

• Manage projects through strip, overhaul, repair and upgrade while ensuring delivery and margin.
• Develop and issue shop packages and coordinate their progress.
• Communicate with Project Manager, plant departments and customers for timely status.
• Organise meetings and issue minutes; maintain records of communications.
• Provide project plans and status updates for forecasting and cash flow control.

Skills

Project coordination

Communication

Negotiation

Project management

MS Office

SAP

Education

Technical degree

Tools

Microsoft Office

SAP

Job description

Position Title: Project Coordinator
Site: Aberdeen
Contract duration: 6 months with possibility to extend depending on performance
Working Hours: 37.5 - 8.30am to 5pm with 1 hour for lunch

Job Summary

To provide effective Customer Service to our Customers by interpreting their aftermarket requirements and ensuring that their agreed technical, commercial and legal scope of supply and or service is delivered to their satisfaction within budget. The evaluation of such requirements are in accordance with Cameron procedures, policies and associated financial strategies as established at local, divisional and corporate level within the organisation.

Roles and Responsibilities

Accountabilities Comprehend Customer contractual conditions and specifications through established Contract Review process. Managing projects through the strip, overhaul, repair & upgrade; ensuring delivery and margin are maintained/improved Management of parts & Rental deliverables Develop and issue shop packages corresponding to the plan and coordinate their effective and timely progress. Timely highlight and escape any concerns that may impact the agreed deadline. Actively and constructively communicate with the Project Manager, department Plant and the Customer to ensure status information is timely available throughout the work. Organise appropriate meetings in the course of the work and issue minutes. Maintain a record of all communications related to the work. Accurate status and progress reporting of orders to management for accurate financial forecasting including margin and cash flow enhancement through budget control, correct invoicing and reduction in aged receivables Provide project plans and status updates to customers in a timely manner whilst working on a recovery plan if required, ensuring client has the most accurate information and solutions to any issues as soon as practicably possible Participate in improvement programs Statistics Margin Analysis Business Performance metrics - receivables - past due - delivery - OTD Decision Making Authority The incumbent has a key position related to the work and has to carry out the functions of Project Coordinator in conjunction with the normal functions of the operations, notably; Sales, Engineering, Production Control and Quality Assurance.

Contact with Others

Internally - members of staff in all departments in order to deal with major projects including the management team. Externally - Liaise and negotiate with customers Independent third parties. Sub-contractors working in support of the customer.

Qualifications and Education Requirements

Degree qualified candidate within a technical discipline. Understanding of financial dimension and contractual obligations Effective oral and written communication skills Good negotiating skills Ability to carry out job required under minimum supervision in a fast track and demanding environment. Ability to manage time and resources effectively to meet Customer and Cameron deadlines and requirements, including Project Management skills. Knowledge of Microsoft Office software and SAP

Preferred Skills

The incumbent has to evaluate and co-ordinate work which may feature: a) extensive commercial evaluation b) long lead times and monitor thereof c) technical complexity relating to stack-ups and system integration d) a need for more interdisciplinary liaison work e) frequent and detailed order status reporting f) tight financial budget expectations and controls

Complexity of Tasks:

Ability to follow directions working from verbal instructions, working independently with minimal supervision.

Ability to comply with the facility's production, quality and safety standards.

Must possess a high degree of initiative, with the ability to be promptly and regularly at work.

Ability to work fluctuating work schedules and extensive work hours required by work loads.

Capable of performing a variety of manual assignments/tasks as defined by the critical demands of the job.