Project Co-Ordinator

BlueLight Management; Greater London; Hybrid; GBP 28,000 - 40,000; Full time

Job summary

BlueLight Management is seeking a Project Coordinator to support the successful delivery of projects across our consultancy. You will work closely with Project Managers to maintain documentation, coordinate meetings, monitor actions and assist with reports, governance information and project plans.

The role is hybrid, offering exposure to varied, technically interesting projects and a pathway to develop a career in project management within a growing multidisciplinary consultancy.

Qualifications

• Experience in a project coordination, project administration or project support role.
• Strong organisational and administrative skills.
• Experience maintaining project trackers, schedules, reports and records.
• Confidence managing multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to producing accurate work.
• A proactive approach with the ability to work independently and as part of a wider team.
• Confidence communicating with clients, consultants, contractors and colleagues.
• Good problem-solving and analytical skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook and Teams.

Responsibilities

• Supporting Project Managers with the planning, coordination and delivery of projects.
• Maintaining project plans, action trackers, risk registers, issue logs and decision logs.
• Monitoring progress and following up outstanding actions with clients, consultants, contractors and internal teams.
• Tracking key activities, deliverables and project milestones.
• Assisting with project reports, dashboards, status updates and governance information.
• Coordinating project meetings, workshops and governance forums.
• Preparing agendas, taking accurate minutes and monitoring actions through to completion.
• Supporting the preparation of project management plans and other governance documentation.
• Maintaining project filing systems, document registers and accurate project records.
• Helping to ensure documents are reviewed, approved and issued correctly.
• Supporting compliance with document control, quality management and audit requirements.
• Acting as a professional and responsive point of contact for project stakeholders.
• Helping project teams communicate clearly and share information effectively.

Skills

Project coordination

Organisational skills

Communication

Deadline management

Attention to detail

Tools

Microsoft Project

Planner

SharePoint

Job description

Employment type: Permanent (Hybrid Role)

About the role

BlueLight Management is looking for an organised, proactive and detail-focused Project Coordinator to support the successful delivery of projects across our growing consultancy.

Working closely with our Project Managers and wider project teams, you will help maintain project documentation, coordinate meetings, monitor actions and risks and support the preparation of reports, programmes and governance information.

This is an excellent opportunity for someone with experience in project coordination, project administration or project support who enjoys working in a fast-paced environment and wants to develop their career within project management and consultancy.

What you will be doing

You will play an important role in keeping projects organised, well-documented and moving forward. Your responsibilities will include:

• Supporting Project Managers with the planning, coordination and delivery of projects
• Maintaining project plans, action trackers, risk registers, issue logs and decision logs
• Monitoring progress and following up outstanding actions with clients, consultants, contractors and internal teams
• Tracking key activities, deliverables and project milestones
• Assisting with project reports, dashboards, status updates and governance information
• Coordinating project meetings, workshops and governance forums
• Preparing agendas, taking accurate minutes and monitoring actions through to completion
• Supporting the preparation of project management plans and other governance documentation
• Maintaining project filing systems, document registers and accurate project records
• Helping to ensure documents are reviewed, approved and issued correctly
• Supporting compliance with document control, quality management and audit requirements
• Acting as a professional and responsive point of contact for project stakeholders
• Helping project teams communicate clearly and share information effectively

About you

We are looking for someone who can bring structure, consistency and attention to detail to a busy project environment.

You should have:

• Experience in a project coordination, project administration or project support role
• Strong organisational and administrative skills
• Experience maintaining project trackers, schedules, reports and records
• Confidence managing multiple priorities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to producing accurate work
• A proactive approach with the ability to work independently and as part of a wider team
• Confidence communicating with clients, consultants, contractors and colleagues
• Good problem-solving and analytical skills
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook and Teams

It would be advantageous if you also have:

• Experience within construction, healthcare, estates, infrastructure or professional consultancy
• An understanding of project management methodologies and governance processes
• Experience using Microsoft Project, Planner or SharePoint
• Familiarity with risk management, document control or quality management systems
• An interest in developing a longer-term career in project management

BlueLight Management is a growing multidisciplinary consultancy delivering project, commercial, building surveying, construction management, building safety and compliance services.

You will work alongside experienced professionals on varied and technically interesting projects while gaining practical exposure to project delivery, governance, reporting and stakeholder management.

We are looking for someone who will take ownership of their responsibilities, contribute positively to the team and grow with the business.