Project Administrator

Core Group; City Of London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Career development

Collaborative environment

Job summary

Core Group in City of London is looking for a Project Coordinator/Administrator to support the delivery of multiple M&E projects from inception to completion.

You will work closely with Project Managers, Directors, engineers, and site teams to keep projects on schedule, well documented, and compliant. The role offers a busy, collaborative environment with clear progression and ongoing exposure to a variety of projects.

Qualifications

• Previous experience as a Project Coordinator/Administrator or similar role.
• Strong organisational and time-management skills.
• Proficient in MS Office, especially Excel and Outlook.
• Experience in the M&E, construction, engineering, or building services sector would be advantageous.

Responsibilities

• Coordinate and support multiple M&E projects from pre-construction through to completion.
• Maintain project documentation, trackers, and records.
• Schedule meetings, site visits, and project reviews.
• Assist Project Managers with planning and resource allocation.
• Monitor project milestones and ensure actions are completed within agreed timescales.
• Liaise with clients, subcontractors, suppliers, and internal teams.
• Raise purchase orders and assist with procurement administration.
• Track project variations, quotations, and documentation.
• Prepare reports, meeting minutes, and project updates.
• Ensure all project files are maintained accurately and compliantly.
• Support mobilisation of new projects and handover processes.

Skills

Time management

Organisational skills

Communication skills

Tools

Microsoft Excel

Microsoft Outlook

Job description

Are you highly organised, proactive, and confident managing multiple projects at once? Our client, a growing and well-established M&E contractor, is looking to appoint a Project Coordinator / Administrator to support the successful delivery of projects across their business.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, coordinating multiple workstreams, and ensuring projects run smoothly from inception through to completion.

The Role

Working closely with Project Managers, Directors, Engineers, and site teams, you will play a key role in keeping projects organised, on schedule, and fully documented. You'll be responsible for coordinating project administration, managing workflows, tracking project progress, and ensuring key information is communicated effectively across the business.

Key Responsibilities

• Coordinate and support multiple M&E projects from pre-construction through to completion.
• Maintain project documentation, trackers, and records.
• Schedule meetings, site visits, and project reviews.
• Assist Project Managers with planning and resource allocation.
• Monitor project milestones and ensure actions are completed within agreed timescales.
• Liaise with clients, subcontractors, suppliers, and internal teams.
• Raise purchase orders and assist with procurement administration.
• Track project variations, quotations, and documentation.
• Prepare reports, meeting minutes, and project updates.
• Ensure all project files are maintained accurately and compliantly.
• Support mobilisation of new projects and handover processes.

Requirements

• Previous experience within a Project Coordinator, Project Administrator, Contracts Administrator, or similar role.
• Strong organisational and time-management skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent communication skills, both written and verbal.
• Proficient with Microsoft Office packages, particularly Excel and Outlook.
• Experience within the M&E, construction, engineering, or building services sector would be advantageous.
• A proactive and detail-oriented approach with strong problem-solving abilities.

What's on Offer

• Competitive salary and benefits package.
• Opportunity to work with a reputable and growing M&E contractor.
• Exposure to a variety of exciting projects.
• Clear opportunities for career development and progression.
• Supportive and collaborative working environment.

If you're a highly organised individual who enjoys coordinating people, processes, and projects while ensuring everything stays on track, we'd love to hear from you. This role would suit someone looking to build a long-term career within the M&E and construction sector.