Project and Office Administrator

Get Staffed Online Recruitment Limited; Acton; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

21 days annual leave

8 Bank Holidays

Christmas closure week

Birthday leave

Pension with employer contribution

Job summary

Get Staffed Online Recruitment Limited has a vacancy for a Project and Office Administrator based in London. The role focuses on project and office administration, ensuring efficient survey delivery, stakeholder communication, and smooth operational workflows.

The successful candidate will coordinate surveys, equipment hire, and waste management while supporting the Marketing Manager with collateral distribution. Office-based role with exposure to construction projects.

Qualifications

• Excellent organisational skills and ability to comprehend data.
• Great communication skills (written and verbal) with a personable approach.
• Proficient with MS Excel and other MS Office tools.
• Ability to work autonomously and develop efficient processes.
• Understanding of construction-related data and workflows.
• Positive attitude towards continuous learning and improvement.
• Previous administrative experience in a construction setting preferred.

Responsibilities

• Support delivery and programming of surveys and inspections, including documentation prep.
• Respond to access requests and survey quotes.
• Maintain records of survey phases and related invoices.
• Coordinate equipment hire (MEWPs and specialist machinery).
• Coordinate waste collection and disposal per regulations.
• Monitor purchase orders and payments; manage fleet paperwork.
• Oversee office and welfare supplies; handle maintenance tasks.
• Assist Marketing Manager with distribution of collateral.

Skills

Organisational skills

Communication

MS Excel

Autonomous

Construction data

Continuous learning

Construction admin experience

Job description

Our client has revolutionised the way building façade cleaning and restoration is achieved, through their conservation-grade, scaffold-free cleaning system, 'façade gommage'. They serve as principal façade contractor; seamlessly managing every aspect of façade restoration with minimal disruption. Using their bespoke fleet of MEWPs (Mobile Elevating Work Platforms), they offer an award-winning full range of services without the need for unsightly scaffolding. Since their founding in 2005 they have cleaned and restored some of the UK's most iconic buildings including the Bank of England, The Ritz, and Somerset House.

ROLE: Project and Office Administrator

LOCATION: OFFICE BASED - Park Royal, NW10 7SF

Reporting into the 'Lead Projects Co-ordinator', the role's purpose is to undertake project and office related administrative tasks, ensuring project efficiency and maintaining communication amongst stakeholders.

KEY RESPONSIBILITIES

• Support in the delivery and programming of surveys and inspections including preparing documentation.
• Respond to requests for access and survey quotes.
• Maintain accurate records of survey phases and process related invoices.
• Coordinate the hiring of equipment, including spider MEWPs (Mobile Elevating Work Platforms) and other specialist machinery.
• Coordinate waste collection and disposal activities in accordance with environmental regulations.
• Monitor purchase orders and track payments.
• Fleet Management and associated paperwork processing.
• Issue uniform and Personal Protective Equipment (PPE).
• Oversee office and welfare supplies.
• Handle general office maintenance tasks.
• Support the Marketing Manager with the distribution of collateral.

This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility at the time of writing.

ESSENTIAL SKILLS AND EXPERIENCE

• Excellent organisational skills and ability to comprehend data.
• Great communication skills (both written and verbal) with a personable approach and a willingness to help people.
• A good knowledge of MS Excel and other MS packages.
• The ability to work autonomously and be able to develop efficient processes.
• An understanding of construction related data.
• A positive attitude towards continuous learning and improvement.
• Previous experience in an administrative role - preferably in a construction background.

COMPANY BENEFITS

• Salary (PAYE): £35,000 per annum
• 21 days annual leave
• 8 Days Bank Holiday leave
• Minimum of 1 week Christmas closure
• Your birthday off!
• Group Personal pension scheme with Scottish Widows and a 3% employer contribution