Project Administrator at EthosEnergy

EthosEnergy; Aberdeen City; Hybrid; GBP 24,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme

Medical benefits

33 days annual leave

Job summary

EthosEnergy is seeking a Project Administrator in Aberdeen, SCT, GB. This full-time, on-site role involves coordinating project documentation and financial transactions while maintaining ERP/Salesforce records. You will prepare progress reports, manage orders, and support budgeting and contract administration.

The role requires proficiency in MS Office, ERP systems, and strong coordination skills. Office-based with hybrid elements, excellent pension, medical benefits, and 33 days annual leave

Qualifications

• Proficient with MS Office suite (Excel/Word/PowerPoint) and Adobe Reader/Writer.
• Experience using ERP systems for project administration.
• Experience coordinating multiple tasks in a fast-paced environment.
• Industry experience in Oil & Gas or industrial services is advantageous.

Responsibilities

• Prepare and manage project documentation and progress reports.
• Create and track Sales Orders, Work Orders and Purchase Orders in relevant systems.
• Support budget forecasting and contract administration.
• Maintain ERP/Salesforce data accuracy and provide regular updates to stakeholders.
• Assist with planning, scheduling and liaising with client offices.

Skills

MS Office

ERP systems

Coordination

Oil & Gas

Purchase Orders

Education

ONC in Engineering or Business Admin

Tools

Salesforce

Job description

Project Administrator at EthosEnergy in Aberdeen, SCT, GB. This Full time on site position offers great opportunities for career growth. Reference EPR009412 Posting Reference Location Aberdeen, UK Type Full Time Job Category Project Management

Job Responsibilities

• To comply with EELT and client quality, safety, and environmental management systems and procedures always ensuring that all accidents/incidents/near misses/hazards are immediately reported, and relevant paperwork is completed.
• Provide daily progress reports and S-Curves for ongoing services and project tasks to key contract stakeholders.
• Contribute to and participate in quarterly business performance reviews.
• Establish Sales Orders, Work Orders and Supplier Purchase Orders in relevant systems to manage the Financial Transactions.
• Manage the Workload of requests for quotation for manpower, tooling, contract support and project scopes.
• Understanding and applying agreed pricing, legal terms, and conditions to all existing client enquiries.
• Manage all purchase orders, invoicing and forecasting metrics and keep Contract Manager informed as to the real-time order status and delivery dates.
• Accepting Purchase Orders from client and establishing Sales Orders, Work Orders and Supplier Purchase Orders.
• Support spares and repairs coordinator from time to time to develop proposals, purchase requisitions and purchase orders.
• Establish and keep up to date spares listing records.
• Work with contract support engineers to develop high level and detailed service plans, support with completion of workpacks and other required engineering and project documentation.
• Support the contract manager in development of annual budget forecasts.
• planning, and contract annual escalations Coordinating with the Field Service / 3rd party Suppliers to review and fine-tune the integrated asset plan.
• Interface with the contract engineering team for technical input to develop a robust scope of work for Ethos internal and third-party service enquiries.
• Maintain the company's Customer Relationship Management Tool - Salesforce.
• Provide monthly updates on delivery dates and update internal ERP and Salesforce opportunities.
• Submit plan entry and flight booking requests within the Clients internal systems and co-ordinate updates to integrated asset plan gate entry sheets.
• Co-ordinate weekly timesheet entries.
• Support any credit issues and late payment resolutions.
• Perform any other delegated duties or tasks as instructed by your line manager.
• Attend Regular meetings at the Customer's premises as required in support of Project Manager Operations.

Required Skills / Knowledge

• Competent in MS Office Applications (Excel, Word, PowerPoint) plus Adobe Reader / Writer. (This is essential for creating quotations and Purchase Orders).
• Ability to handle multiple tasks and/or projects with minimal supervision.
• Experience Experience with ERP Systems.
• Relevant experience in a coordinator role with operations environment.
• Relevant product experience, Oil \& Gas and Industrial Services consumables, service kits, hardware, rotating equipment, pumps, sub-assemblies, certification requirements etc. would be a distinct advantage but not essential.
• Experience working with contracts and contract administration.
• Experience in building work break down structures and provide updates to the business and client stakeholders.

Education Requirements

ONC in Engineering or Business Admin (or equivalent Industry Experience)

Physical Requirements

Office Based On a hybrid basis. Will be required to visit client offices from time to time.

What We Offer

• Hybrid working scheme 3/2 office based
• Excellent company Pension scheme
• Medical benefits (Medicash)
• 33 days Annual Leave

EthosEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.