Project Coordinator

RHAELM; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Rhaelm in the United Kingdom seeks a Project Coordinator to support infrastructure programmes by keeping schedules, documentation, and reporting up to date so delivery teams can make informed decisions. You will act as the organisational backbone, freeing Project Managers to focus on delivery and risk.

Responsibilities include maintaining timelines, coordinating meetings, and producing governance packs, with close attention to permits, RAMS, and compliance.

Qualifications

• Experience in a project support, coordination, or admin role in infrastructure/technology
• Proficient with MS Project, Primavera, Jira or Smartsheet
• Experience producing accurate reporting for project boards
• Able to manage multiple simultaneous projects with competing priorities

Responsibilities

• Maintain project timelines, schedules, and task lists reflecting current status
• Coordinate meetings, agendas, minutes, and follow-up actions
• Produce and maintain project documentation, trackers, status reports, governance packs
• Track progress against milestones, flag risks and issues
• Support procurement administration including PO requests and invoices
• Manage project mailboxes and correspondence with timely responses
• Maintain records of permits, RAMS, O&M manuals, and compliance docs
• Liaise with internal teams, suppliers and stakeholders to ensure resources are available
• Assist with continuous improvement of PMO processes, tools and templates

Skills

Organisational skills

Communication

MS Office proficiency

Proactive & self-motivated

multitasking

Security-conscious

Education

A-levels or equivalent

Project support qualification (APM PFQ) desirable

Tools

MS Project

Primavera

Jira

Smartsheet

Job description

About Rhaelm

Rhaelm is a UK-based AI infrastructure and software solutions provider building the next generation of sovereign-grade AI data centres across EMEA. Designed for resilience, security, and scale, we enable commercial and government customers to deploy advanced AI with confidence in environments where performance, reliability, and compliance are non-negotiable. Focused on regulated and mission-critical sectors including Government, Defence, Healthcare, and Financial Services, we are creating the trusted foundations for AI adoption at scale, combining robust infrastructure with disciplined governance to support long-term innovation and national-level capability.

This Role

As Project Coordinator, you will support the smooth, accurate running of programmes across our infrastructure portfolio, keeping schedules, documentation, and reporting current so that delivery teams and leadership can make informed decisions. You'll bring structure and visibility to fast-moving, security-sensitive infrastructure work.

You will be the organisational backbone of the projects you support, freeing Project Managers to focus on delivery and risk.

Key Responsibilities

• Maintain project timelines, schedules, and task lists, ensuring they reflect current status and dependencies

• Coordinate meetings, agendas, minutes, and follow-up actions across project and programme teams

• Produce and maintain project documentation, including trackers, status reports, and governance board packs

• Track progress against milestones and deliverables, proactively flagging risks and issues

• Support procurement administration, including raising purchase orders and tracking invoices

• Manage project mailboxes and correspondence, responding to requests in a timely manner

• Maintain accurate records of permits, RAMS, O&M manuals, and other compliance documentation

• Liaise with internal teams, suppliers, and stakeholders to ensure information and resources are available when needed

• Assist with continuous improvement of PMO processes, tools, and templates

Experience

• Experience in a project support, coordination, or administrative role, ideally within infrastructure, construction, or technology delivery

• Familiarity with project management tools such as MS Project, Primavera, Jira, or Smartsheet

• Experience producing accurate reporting and documentation for project or programme boards

• Comfortable working across multiple concurrent projects with competing priorities

Skills

• Strong organisational skills, with excellent attention to detail and document control discipline

• Confident communicator, able to liaise clearly with internal teams and external suppliers

• Proficient in Microsoft Office, particularly Excel, PowerPoint, and Outlook

• Proactive and self-motivated, able to identify and elevate risks or blockers early

• Able to manage multiple tasks and deadlines calmly in a fast-paced delivery environment

• Discreet and security-conscious, given the sensitivity of the programmes supported

Qualifications

• Educated to A-level standard or equivalent; a degree in a relevant discipline is desirable but not essential

• Working towards or holding a project support qualification (e.g. APM PFQ) is desirable