Project Administrator

Truffle Talent; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading creative agency is looking for Project Administrators and Coordinators to join their team. This role offers training and is perfect for individuals eager to build a career in creative industries, working with luxury brands on exciting 2D and 3D projects. Candidates should possess strong organizational and communication skills, with a willingness to learn in a dynamic environment.

Qualifications

• Must have a valid long term right to work in the UK.
• Quick learner with a positive approach.
• Strong business acumen in project planning and management.

Responsibilities

• Support senior project team members with client communications.
• Manage end-to-end lifecycle of creative projects.
• Liaise with various teams to ensure projects are on track.

Skills

Excellent organisational skills

Excellent attention to detail

Strong verbal and written communication

Business acumen

Ability to learn quickly

Education

Bachelor's Degree or equivalent experience

Tools

Excel

PowerPoint

Word

Outlook

Job description

3 days ago Be among the first 25 applicants

Direct message the job poster from Truffle Talent

Co-Founder & Recruitment Partner @ Truffle Talent

We have a couple of fabulous opportunities for Project Administrators or Coordinators to work within a creative agency and build a successful career working across exciting global accounts.

The company offer excellent training and therefore if you have yet to gain experience in retail design but do have experience in other areas of Design or the Arts, then this is a fabulous opportunity to break into an exciting sector.

This would suit someone that is very keen that to build a career in the Creative field; ideally within OOH, PoS, PoP, retail, events, exhibitions, interiors, campaigns or set design but crucially you must have the willingness to learn and be a super organised, enthusaistic team player.

This is based full-time in their studio near Surbiton / Kingston, they have a car park if you are driving - therefore you must be able to commute there daily.

The role: Project Assistants and Coordinators play a key role in the management of jobs and projects at every level. Liaising directly with clients and supporting the Managers in interpreting briefs to a language that the studio and production teams can understand, you will support the Project Managers in following each and every job throughout the company ensuring their products and services are delivered on time and on point.

You will enjoy managing the end to end life cycle of creative projects and will partner clients in elevating their high profile luxury brands, producing bespoke 2D and 3D projects.

Excellent communication and organisational skills are essential to ensuring effective co-ordination of high-quality work while under the pressures of time and budgets.

The day to day:

• To act as the support to the more senior Project team members in their communications with the client, and on some accounts act as the primary link between the agency and their clients, maintaining positive relationships and ensuring that they are the go-to company for

premium products and service.

• Receiving briefs from clients and interpreting them into orders to be quoted on their internal MIS system.

• Regularly updating clients on their job status and fulfilling all clients’ needs and expectations.

Job Management:

• Quoting jobs on our MIS system.

• Translating orders into a brief for the design, studio, production, packing and installation

teams, including spreadsheet and presentation preparation.

• Co-ordination of spreadsheets for roll outs, including managing data breakdowns for each

team and analysing data for quoting.

• Liaising with our studio, manufacturing, dispatch and installation teams to ensure jobs and

projects are on track and feedback to clients on their status.

• Preparing installation briefs for bespoke jobs.

• Ensure all accounts are kept up to date and invoiced accurately on time.

About you:

• Excellent organisational skills.

• Excellent attention to detail.

• A quick learner with a positive approach.

• Excel, PowerPoint, Word and Outlook.

Qualifications

• Bachelor's Degree or equivalent experience
• Strong business acumen in project planning and management
• Strong verbal, written, and organizational skills
• You must have a valid long term right to work in the UK.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management, Other, and Administrative

• Industries

  Retail, Design Services, and Architecture and Planning

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