Project Administrator

University Hospitals Sussex NHS Foundation Trust (279); England; Presencial; GBP 28.000 - 36.000; Jornada completa

Descripción de la vacante

University Hospitals Sussex NHS Foundation Trust is seeking an EPR Project Administrator to support a major digital transformation programme. You will provide PMO and project administration across several EPR workstreams, coordinating governance, documentation and reporting for senior stakeholders.

The role involves liaising with the Programme Team, clinical and IT staff, organising meetings and workshops, and helping to ensure milestones are achieved across multiple sites within the EPR

Formación

• Provide comprehensive administrative and PMO support across multiple EPR projects and workstreams.
• Coordinate and maintain programme documentation, project plans, RAID logs and governance records.
• Monitor project progress and chase updates to keep information current.
• Prepare and quality-check reports, briefs and governance documents for boards and senior stakeholders.
• Schedule and facilitate meetings, workshops and engagement events with clear agendas and minutes.
• Support planning with external suppliers, clinical teams, IT services and training functions.
• Manage information in programme systems, including SharePoint and other tools.
• Produce dashboards, highlight reports and status updates for the EPR Programme.
• Support communications and stakeholder engagement across the EPR Programme.

Responsabilidades

• Provide structured PMO and administrative support within a fast-paced, multi-site digital transformation.
• Collaborate with the EPR Customer Participation Lead, Programme Manager and project managers.
• Ensure governance, reporting and project controls are effectively managed and updated.
• Assist with governance meetings, including agendas, minutes and action tracking.
• Support communications and engagement activities to keep workstreams aligned.
• Maintain risk, issue and dependency logs and assist with dashboard development.

Descripción del empleo

Job overview University Hospitals Sussex NHS Foundation Trust is seeking an EPR Project Administrator to join the Electronic Patient Record (EPR) Programme , one of the Trust's largest and most complex digital transformation initiatives. This is an exciting opportunity to play a key role in supporting the delivery of a programme that will transform the way care is delivered across the Trust. The EPR Project Administrator will provide comprehensive programme management office (PMO) and project administration support across multiple EPR workstreams. The post holder will be responsible for coordinating governance activities, maintaining project documentation, monitoring programme progress, and supporting programme reporting to ensure effective delivery of programme objectives. You will join our EPR Programme Team at a pivotal time of digital transformation. The team has a strong track record of delivering large-scale transformation programmes and has recently received national recognition through nominations at the HSJ Digital Awards and Lean Competency System Awards. This is an excellent opportunity to contribute to a programme that will have a lasting impact on staff and patient experience.

About the role

As the EPR Project Administrator, you will provide structured programme support within a fast-paced, multi-site digital transformation environment. You will work closely with the EPR Customer Participation Lead, Programme Manager, Project Managers and wider EPR Programme Team to ensure programme governance, reporting and project controls are effectively managed. You will coordinate meetings, manage programme documentation, maintain risk, issue and action logs, monitor project progress and support the production of reports, presentations and programme updates for a range of governance groups and stakeholders. You will also support programme communications, engagement activities and workshops, helping to ensure that workstreams remain aligned and programme milestones are achieved. This role provides an opportunity to work at the centre of a major digital transformation programme, engaging with senior leaders, clinical teams, operational services and digital colleagues across the Trust.

Key responsibilities

Provide comprehensive administrative and PMO support across multiple EPR projects and workstreams. Coordinate and maintain programme documentation, project plans, RAID logs, action trackers and governance records. Monitor project and programme progress, proactively chasing updates and ensuring information remains accurate and up to date. Prepare and quality check reports, presentations, briefing papers and governance documentation for programme boards, steering groups and senior stakeholders. Schedule, organise and support meetings, workshops and engagement events, including preparation of agendas, minute taking and action management. Support project planning activities, including coordination with external suppliers, clinical teams, IT services and training functions. Manage information held within programme systems, including SharePoint and other programme management tools. Produce programme reports and support the development of dashboards, highlight reports and status updates. Support communications and stakeholder engagement activity across the EPR Programme. Work proactively to identify risks, issues and dependencies, escalating concerns where appropriate. Provide day-to-day management and support for the Project Support Officer, ensuring workloads and priorities are effectively coordinated. All duties will be carried out in line with Trust policies, values and EPR Programme governance arrangements.