Project Administrator

ISS Facility Services UK; Birmingham; On-site; GBP 29,000 - 36,000; Full time

Job summary

ISS Facility Services UK is seeking a highly organised Project Administrator to join our expanding Variable Works team supporting a major government contract. You will provide administrative, clerical and operational support to a busy project delivery team responsible for refurbishment, fit-out, HVAC and building improvement projects across the UK.

This role requires meticulous attention to detail and the ability to manage multiple stakeholders efficiently.

Qualifications

• Minimum two years' experience in an administrative, project support or coordination role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Experience arranging meetings, taking minutes and coordinating actions.

Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain project documentation, records, reports and contract-related information.
• Schedule meetings, coordinate diaries, prepare agendas and take meeting minutes.
• Raise and track purchase orders and support project financial administration.
• Assist with budget monitoring, cost tracking and expense processing.
• Coordinate communications between internal teams, clients, contractors and suppliers.
• Support subcontractor coordination and site access arrangements.
• Track project progress and maintain project reporting information.
• Ensure project governance processes and documentation are up to date.
• Attend meetings and occasional site visits to support project delivery.

Skills

Administrative skills

Organisational skills

Attention to detail

Written and verbal communication

Meeting minutes & actions

Multi-stakeholder coordination

Ability to work in fast-paced env

Travel willingness

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

ISS is looking for a highly organised Project Administrator to join our expanding Variable Works team supporting a major government contract.

As Project Administrator, you will provide administrative, clerical and operational support to a busy project delivery team responsible for refurbishment, fit-out, HVAC and building improvement projects across the UK.

You'll be the central point of coordination for project documentation, purchase orders, meetings, reporting and communications, helping ensure projects run smoothly and efficiently from inception through to completion.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain project documentation, records, reports and contract-related information.
• Schedule meetings, coordinate diaries, prepare agendas and take meeting minutes.
• Raise and track purchase orders and support project financial administration.
• Assist with budget monitoring, cost tracking and expense processing.
• Coordinate communications between internal teams, clients, contractors and suppliers.
• Support subcontractor coordination and site access arrangements.
• Track project progress and maintain project reporting information.
• Ensure project governance processes and documentation are up to date.
• Attend meetings and occasional site visits to support project delivery.

We're looking for a proactive and detail-focused individual with strong administrative and organisational skills who enjoys supporting multiple stakeholders and working as part of a collaborative team.

• Minimum two years' experience in an administrative, project support or coordination role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.
• Experience arranging meetings, taking minutes and coordinating actions.
• Ability to build effective working relationships with stakeholders at all levels.
• Ability to work in a fast-paced environment and meet deadlines.
• Willingness to travel occasionally for meetings and site visits.

The Company

ISS is a global leader in workplace and facilities management, helping organisations create environments where people and businesses can thrive. We partner with clients across sectors - from healthcare to finance - to deliver smart, sustainable solutions that improve everyday experiences.

We’re proud to be an inclusive employer, committed to diversity, wellbeing, and supporting the Armed Forces community.

As a Disability Confident employer, we’re committed to making our recruitment process accessible. If you require any adjustments, please contact our Resourcing Team - we’ll be happy to support you.

Join ISS and be part of something bigger.