Proactive Project Administrator for UK Refurbishments

ISS Facility Services UK; Birmingham; On-site; GBP 29,000 - 36,000; Full time

Job summary

ISS Facility Services UK is seeking a highly organised Project Administrator to join our expanding Variable Works team supporting a major government contract. You will provide administrative, clerical and operational support to a busy project delivery team responsible for refurbishment, fit-out, HVAC and building improvement projects across the UK.

This role requires meticulous attention to detail and the ability to manage multiple stakeholders efficiently.

Qualifications

• Minimum two years' experience in an administrative, project support or coordination role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Experience arranging meetings, taking minutes and coordinating actions.

Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain project documentation, records, reports and contract-related information.
• Schedule meetings, coordinate diaries, prepare agendas and take meeting minutes.
• Raise and track purchase orders and support project financial administration.
• Assist with budget monitoring, cost tracking and expense processing.
• Coordinate communications between internal teams, clients, contractors and suppliers.
• Support subcontractor coordination and site access arrangements.
• Track project progress and maintain project reporting information.
• Ensure project governance processes and documentation are up to date.
• Attend meetings and occasional site visits to support project delivery.

Skills

Administrative skills

Organisational skills

Attention to detail

Written and verbal communication

Meeting minutes & actions

Multi-stakeholder coordination

Ability to work in fast-paced env

Travel willingness

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

ISS Facility Services UK is seeking a highly organised Project Administrator to join our expanding Variable Works team supporting a major government contract. You will provide administrative, clerical and operational support to a busy project delivery team responsible for refurbishment, fit-out, HVAC and building improvement projects across the UK.

This role requires meticulous attention to detail and the ability to manage multiple stakeholders efficiently.