Project Administrator

Atlas NextWave; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading energy solutions company located in Aberdeen City is looking for a Project Administrator. The role involves acting as a client-facing representative, providing support for Project Managers, and managing project documentation and financial reporting tasks. Candidates should have experience in project administration and preferably a background in the Oil & Gas industry. Strong organizational and communication skills are required, along with tools experience in SAP and Salesforce.

Qualifications

• Experience as a Project Administrator is highly desirable.
• Background in the Oil & Gas industry is preferred.
• Ability to manage documentation, financial data, and logistics.

Responsibilities

• Act as a client-facing representative for delivery and commercial matters.
• Provide administrative, financial, and logistical support to Project Managers.
• Compile and issue project and customer reports on time.

Skills

Organisational skills

Communication skills

Time-management skills

Customer focus

Tools

SAP

ARIBA

Salesforce

Job description

• Act as a client-facing representative, aligning regularly on delivery and commercial matters.
• Provide administrative, financial, and logistical support to Project Managers.
• Monitor work in progress and activities against service orders.
• Prepare invoices in collaboration with the Project Manager and support financial reporting.
• Assist in preparing customer quotations and progress spare-part deliveries.
• Manage SAP tasks, purchase orders, and project documentation.
• Compile and issue project and customer reports on time.
• Coordinate internal/external stakeholders and help drive project milestones, deadlines, and performance.
• Opportunity to act as a nominated PM for small internal or external projects.

What You Need to Qualify

• Experience as a Project Administrator (highly desirable).
• Background in the Oil & Gas industry or within a project team (preferred).
• Strong organisational, communication, and time‑management skills.
• Ability to manage documentation, financial data, logistics, and tools such as SAP and ARIBA.
• Experience in Salesforce would be preferable.
• Proactive, customer‑focused, and able to work independently or as part of a team.