Project Administration Lead – Housing & Maintenance

Wates Group; Birmingham; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Flagship contract exposure

Long-term career security

Progression opportunities

Supportive team environment

Job summary

Wates Group’s WPS division is seeking an experienced Administrator to support delivery of a major Birmingham council contract over a 10+ year programme. You will manage project documentation, process orders, maintain records, produce reports, and coordinate meetings to support operational teams and clients.

The role demands excellent organisation, attention to detail and strong MS Office skills, with DBS checks and pre-employment screening.

Qualifications

• Previous Administration experience within construction, social housing, maintenance, property services, or a similar environment.
• Excellent organisational skills and strong attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong communication skills, both written and verbal.

Responsibilities

• Provide administrative support to operational and management teams across planned and responsive maintenance workstreams.
• Manage project documentation, records, and correspondence, ensuring information remains accurate and up to date.
• Process works orders, purchase orders, invoices, and subcontractor documentation.
• Maintain compliance records, certifications, and project trackers.
• Coordinate meetings, appointments, and diaries for operational teams.
• Produce reports, spreadsheets, and project updates for internal and client stakeholders.
• Support the mobilisation and ongoing delivery of programmes across multiple workstreams.
• Handle incoming enquiries professionally and efficiently.
• Ensure all administration is completed accurately and within required timescales.

Skills

Administration

Attention to detail

Communication skills

Multi-tasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Wates Group’s WPS division is seeking an experienced Administrator to support delivery of a major Birmingham council contract over a 10+ year programme. You will manage project documentation, process orders, maintain records, produce reports, and coordinate meetings to support operational teams and clients.

The role demands excellent organisation, attention to detail and strong MS Office skills, with DBS checks and pre-employment screening.