Project Admin Support

The Best Connection; East Staffordshire; On-site; GBP 11,000 - 15,000; Part time

Job summary

The Best Connection is seeking a Project Support Administrator on a part-time basis in the United Kingdom. The role supports project delivery, keeps information accurate, and drives efficiency within a busy team.

You will work closely with Project Managers and the Head of Projects to ensure smooth project operations, schedules, and documentation. Proactive problem solving and strong communication are essential.

Qualifications

• Strong organisational and administrative skills.
• Ability to manage multiple tasks and priorities.
• Excellent communication and attention to detail.
• Confident using Microsoft Office applications and shared calendars.
• Able to work independently while collaborating with a wider team.
• Experience in project administration or coordination is desirable.

Responsibilities

• Supporting Project Managers with weekly planning activities.
• Maintaining the shared team diary and calendar.
• Processing invoices and assisting with financial administration.
• Issuing, tracking and following up quotations.
• Chasing purchase orders and maintaining accurate records.
• Updating and managing the team project tracker.
• Coordinating communications across the projects team.
• Updating and managing the weekly team diary.
• Assisting with developing and maintaining team processes and procedures.
• Managing holiday records, sickness reporting and annual leave tracking.
• Ensuring accurate team scheduling and visibility across the department.

Skills

Organisational skills

Administrative skills

Communication skills

Microsoft Office

Calendar management

Project administration

Tools

MS Office Suite

Job description

Project Support Administrator (Part-Time)

21 Hours per Week | Monday, Wednesday & Friday | 8:00am - 3:00pm

We are looking for an organised and proactive Project Support Administrator to join our clients team on a part-time basis. This is an excellent opportunity for someone who enjoys working in a busy environment, supporting project delivery, and helping teams stay organised and efficient.

The Role

Working closely with Project Managers and the Head of Projects, you will provide essential administrative support to ensure projects run smoothly and key information remains accurate and up to date.

Key Responsibilities

• Supporting Project Managers with weekly planning activities.
• Maintaining the shared team diary and calendar.
• Processing invoices and assisting with financial administration.
• Issuing, tracking and following up quotations.
• Chasing purchase orders and maintaining accurate records.
• Updating and managing the team project tracker.
• Coordinating communications across the projects team.
• Updating and managing the weekly team diary.
• Assisting the Head of Projects with developing and maintaining team processes and procedures.
• Managing holiday records, sickness reporting and annual leave tracking.
• Ensuring accurate team scheduling and visibility across the department.

About You

We are looking for someone who:

• Has strong organisational and administrative skills.
• Can manage multiple tasks and priorities effectively.
• Has excellent communication skills and attention to detail.
• Is confident using Microsoft Office applications and shared calendars.
• Can work independently while collaborating closely with a wider team.
• Has experience in project administration, coordination, or a similar support role (desirable).

What You'll Bring

This role will play a key part in improving organisational communication, project visibility and overall efficiency across the department. You'll be a central point of support, helping ensure projects remain on track and administrative processes run smoothly.

Working Hours: Monday, Wednesday and Friday, 8:00am - 3:00pm (21 hours per week).