Project Administrator

Cre8tive Space Limited; Farnborough; On-site; GBP 12,000 - 18,000; Part time

Job summary

Cre8tive Space Limited is seeking a part-time Project Administrator in Farnborough to keep projects running smoothly, manage documentation, and support Site, Project and Construction Managers.

The role emphasizes organisation, strong communication, and attention to detail; you will coordinate drawings, RFIs, and compliance records, with 20 hours per week, office-based.

Qualifications

• Previous experience in a construction administration or project support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Proficiency in Microsoft Word, Excel, Outlook, Project and PowerPoint.
• Experience using document management systems.
• An understanding of construction terminology and the construction project lifecycle.

Responsibilities

• Provide administrative support to our Project Managers and Contracts Managers.
• Maintain electronic and hard copy project filing systems.
• Prepare project correspondence, meeting minutes and reports.
• Manage project documentation throughout the project lifecycle.
• Coordinate drawings, specifications, RFIs, technical submissions and approvals.
• Monitor outstanding actions and follow up to ensure deadlines are met.
• Maintain subcontractor compliance records, including RAMS, insurance certificates, competency records, training certificates, CSCS cards.
• Maintain Health & Safety documentation.
• Compile Operation & Maintenance Manuals and Health & Safety Files.
• Coordinate project close-out documentation.
• Support subcontractor onboarding and document collection.

Skills

Organisation

Time management

Communication

Attention to detail

Document management systems

Construction terminology

MS Office proficiency

Tools

Microsoft Word

Excel

Outlook

Microsoft Project

PowerPoint

Job description

Part Time | Monday to Friday | 20 hours per week (4 hours per day) | Office Based

At Cre8tive Space, we design and build some of the UK's most inspiring workplaces. From cutting-edge government facilities to innovative commercial environments, no two projects are the same.

As our business continues to grow, we're looking for an organised and proactive Project Administrator to join our team on a part-time basis. This is a fantastic opportunity for someone who enjoys variety, takes pride in keeping projects organised and wants to play a key role in supporting our Site, Project and Construction Managers.

About the Role

You’ll be responsible for keeping our projects running smoothly behind the scenes, ensuring documentation is accurate, compliance records are up to date and our project teams have everything they need to deliver exceptional results.

Key Responsibilities

• Provide administrative support to our Project Managers and Contracts Managers.
• Maintain electronic and hard copy project filing systems.
• Prepare project correspondence, meeting minutes and reports.
• Manage project documentation throughout the project lifecycle.
• Coordinate drawings, specifications, RFIs, technical submissions and approvals.
• Monitor outstanding actions and follow up to ensure deadlines are met.
• Maintain subcontractor compliance records, including:
• RAMS
• Insurance certificates
• Competency records
• Training certificates
• CSCS cards
• Maintain Health & Safety documentation.
• Compile Operation & Maintenance Manuals and Health & Safety Files.
• Coordinate project close-out documentation.
• Support subcontractor onboarding and document collection.

About You

You’ll have:

• Previous experience in a construction administration or project support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Proficiency in Microsoft Word, Excel, Outlook, Project and PowerPoint.
• Experience using document management systems.
• An understanding of construction terminology and the construction project lifecycle.

You’ll also be:

• Highly organised and methodical.
• Proactive with a positive, can-do attitude.
• A confident communicator who enjoys working with people.
• Able to work independently while being a valued member of a close-knit team.
• Professional, trustworthy and discreet.

Why Cre8tive Space?

At Cre8tive Space, we're passionate about creating workplaces where people thrive. We've built an excellent reputation for delivering high-quality design and build projects across the government, aerospace, technology and commercial sectors.

You’ll be joining a friendly, supportive team where your contribution will make a real difference every single day. We believe in giving people the opportunity to grow, develop and enjoy the work they do.

If you're looking for a flexible, part-time role with a growing business that values professionalism, teamwork and attention to detail, we'd love to hear from you.