Project Admin Support

Allscreens Nationwide Ltd; Burton upon Trent; On-site; GBP 19,000 - 23,000; Part time

Job summary

Allscreens Nationwide Ltd. is seeking a organised Project Support Administrator on a part-time basis to support project delivery and keep teams organised.

You'll work closely with Project Managers and the Head of Projects, provide essential administrative support, manage diaries, invoices, quotations, and project trackers, and help maintain efficient processes across the department. The role is 21 hours per week (Mon, Wed, Fri) from 8:00am to 3:00pm, offering a flexible entry into a busy project

Qualifications

• Strong organisational and administrative skills.
• Ability to manage multiple tasks and priorities effectively.
• Excellent communication skills and attention to detail.
• Confident using Microsoft Office applications and shared calendars.
• Able to work independently while collaborating with a wider team.
• Experience in project administration, coordination, or a similar support role (desirable).

Responsibilities

• Supporting Project Managers with weekly planning activities.
• Maintaining the shared team diary and calendar.
• Processing invoices and assisting with financial administration.
• Issuing, tracking and following up quotations.
• Chasing purchase orders and maintaining accurate records.
• Updating and managing the team project tracker.
• Coordinating communications across the projects team.
• Updating and managing the weekly team diary.
• Assisting the Head of Projects with developing and maintaining team processes and procedures.
• Managing holiday records, sickness reporting and annual leave tracking.
• Ensuring accurate team scheduling and visibility across the department.

Skills

Organisational skills

Administrative skills

Time management

Communication skills

MS Office & calendars

Independent working

Project administration experience

Tools

Microsoft Office

Job description

Project Support Administrator (Part-Time)

21 Hours per Week | Monday, Wednesday & Friday | 8:00am - 3:00pm

We are looking for an organised and proactive

Project Support Administrator to join our clients team on a part-time basis. This is an excellent opportunity for someone who enjoys working in a busy environment, supporting project delivery, and helping teams stay organised and efficient.

The Role

Working closely with Project Managers and the Head of Projects, you will provide essential administrative support to ensure projects run smoothly and key information remains accurate and up to date.

Key Responsibilities

• Supporting Project Managers with weekly planning activities.
• Maintaining the shared team diary and calendar.
• Processing invoices and assisting with financial administration.
• Issuing, tracking and following up quotations.
• Chasing purchase orders and maintaining accurate records.
• Updating and managing the team project tracker.
• Coordinating communications across the projects team.
• Updating and managing the weekly team diary.
• Assisting the Head of Projects with developing and maintaining team processes and procedures.
• Managing holiday records, sickness reporting and annual leave tracking.
• Ensuring accurate team scheduling and visibility across the department.

About You

We are looking for someone who:

• Has strong organisational and administrative skills.
• Can manage multiple tasks and priorities effectively.
• Has excellent communication skills and attention to detail.
• Is confident using Microsoft Office applications and shared calendars.
• Can work independently while collaborating closely with a wider team.
• Has experience in project administration, coordination, or a similar support role (desirable).

What You'll Bring

This role will play a key part in improving organisational communication, project visibility and overall efficiency across the department. You'll be a central point of support, helping ensure projects remain on track and administrative processes run smoothly.

Working Hours: Monday, Wednesday and Friday, 8:00am - 3:00pm (21 hours per week).