Programme Administrator - Fellowships and Visitors (Executive Programmes)

University-of-Oxford; Oxford; Hybride; GBP 32 000 - 37 000; Plein temps

Avantages offerts par ce poste

Contributory pension

Family leave schemes

Childcare services

Cycle loan scheme

Discounted bus travel

Season Ticket travel loans

Social and sports clubs

Remote working opportunities

Résumé du poste

The Blavatnik School of Government at the University of Oxford is seeking a Programme Administrator to support the Executive Fellowships and Visitors programmes. You will act as a key point of contact for Fellows and Visitors, coordinating onboarding, tutorials, accommodation, travel, visa arrangements, and inductions in line with university policies.

Working with HR, faculty, and internal teams, you will assist admissions, immigration checks, and day-to-day operations, while tracking budgets

Qualifications

• Highly organised, self-motivated and adaptable.
• Strong customer service skills and a personable, diplomatic manner.
• Experience using Microsoft Office Suite; strong organisational and numeracy skills.
• Ability to undertake research and provide recommendations.

Responsabilités

• Coordinate logistics for Fellows and Visitors, onboarding, tutorials, accommodation, travel, and visa arrangements.
• Support admissions, immigration checks, and day-to-day programme operations with HR and academic teams.
• Track budgets, maintain records, and monitor milestones and timelines for Executive Programmes.
• Coordinate logistics for participants and guest lecturers, including travel, accommodation, catering, and AV/IT requirements.
• Ensure compliance with right-to-work checks and assist with post-programme evaluations.

Connaissances

Customer service

Organisation

Numeracy

Communication

Stakeholder management

Research and recommendations

Outils

Microsoft Office

Description du poste

Programme Administrator - Fellowships and Visitors (Executive Programmes)

Radcliffe Observatory Quarter, Woodstock Road, Oxford OX2 6GG

About the Blavatnik School of Government

Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: teaching current and future leaders; generating research with impact; and engaging with governments and practitioners.

What we offer

The School is a collaborative, friendly, and dynamic department based in an award-winning building in Oxford. We host regular events and talks with well-known guest speakers – all of which are open to staff. On the social side, we have regular coffee/cake mornings for staff, a family-friendly Halloween event, and Christmas and summer parties.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• Family leave schemes and a comprehensive range of childcare services
• Cycle loan scheme and discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs
• Opportunities for remote working.

More information about working at the School can be found on our jobs page .

About the Role

We are seeking to appoint a Programme Administrator to support the School’s Executive Fellowships and Visitors programmes.

In this role, you will act as a key point of contact for Fellows and Visitors, providing a consistently high standard of service throughout their time at the School. You will coordinate a wide range of logistics, such as onboarding, tutorials, accommodation, travel, visa arrangements, and personalised inductions in accordance with University and School policies.

Working closely with HR, faculty, and internal teams, you will support admissions, immigration checks, and day-to-day programme operations. The role also involves tracking budgets, maintaining accurate records, and monitoring key milestones and timelines.

In addition, you will contribute to the successful delivery of Executive Programmes by coordinating logistics for participants and guest lecturers, including travel, accommodation, catering, and AV/IT requirements. Excellent communication and customer service are essential, as you’ll be supporting academic coordination, ensuring compliance with right-to-work checks, and assisting with post-programme evaluations.

About You

You will be highly organised, self-motivated, and adaptable, with a flexible can-do attitude and the resilience to respond to changing priorities. Strong customer service skills and a personable, diplomatic manner are essential, along with the ability to use tact, discretion, and initiative when working with a wide range of senior stakeholders. This role would suit somebody who enjoys the ownership of projects, logistics, building warm relationships, and working on a variety of tasks in a fast-paced environment.

Experience in the use of the Microsoft Office Suite, strong organisational and numeracy skills, and the ability to undertake research and provide recommendations, are also essential.

The closing date for applications is 12 noon (UK time) on Wednesday 4 November 2026.

Interviews will take place during week commencing 16 November 2026.

Salary (£) : £32,108 - £37,338 per annum (with a discretionary range to £40,514) per annum