Fellowships & Visitors Programme Administrator (Remote-friendly)

University of Oxford; Oxford; Remote; GBP 32,000 - 37,000; Full time

Benefits offered by this job

Excellent pension

38 days annual leave

Family leave schemes

Cycle loan

Bus travel discounts

Social clubs

Remote working opportunities

Job summary

The Blavatnik School of Government at the University of Oxford invites applications for a Programme Administrator to support Executive Fellowships and Visitors programs. You will be the main contact for Fellows and Visitors, coordinating onboarding, tutorials, accommodation, travel, visa arrangements, and inductions in line with University policies.

Working with HR, faculty and teams, you will assist admissions, immigration checks, and day-to-day programme operations, track budgets, maintain

Qualifications

• Experience coordinating complex logistics for events and programmes.
• Ability to handle onboarding, visas and travel arrangements with discretion.
• Strong numeracy and record-keeping for budgets and timelines.

Responsibilities

• Coordinate onboarding, tutorials, accommodation, travel, visa arrangements and inductions.
• Support admissions, immigration checks, and day-to-day programme operations.
• Track budgets, maintain records, and monitor key milestones and timelines.
• Coordinate logistics for participants and guest lecturers, including travel, accommodation, catering, and AV/IT requirements.
• Ensure compliance with right-to-work checks and assist with post-programme evaluations.

Skills

Organisational skills

Customer service

Diplomatic communication

Project ownership

Stakeholder management

Tools

Microsoft Office Suite

Job description

The Blavatnik School of Government at the University of Oxford invites applications for a Programme Administrator to support Executive Fellowships and Visitors programs. You will be the main contact for Fellows and Visitors, coordinating onboarding, tutorials, accommodation, travel, visa arrangements, and inductions in line with University policies.

Working with HR, faculty and teams, you will assist admissions, immigration checks, and day-to-day programme operations, track budgets, maintain