Programme Administrator – Fellowships and Visitors (Executive Programmes)

University of Oxford; Oxford; Remote; GBP 32,000 - 37,000; Full time

Benefits offered by this job

Excellent pension

38 days annual leave

Family leave schemes

Cycle loan

Bus travel discounts

Social clubs

Remote working opportunities

Job summary

The Blavatnik School of Government at the University of Oxford invites applications for a Programme Administrator to support Executive Fellowships and Visitors programs. You will be the main contact for Fellows and Visitors, coordinating onboarding, tutorials, accommodation, travel, visa arrangements, and inductions in line with University policies.

Working with HR, faculty and teams, you will assist admissions, immigration checks, and day-to-day programme operations, track budgets, maintain

Qualifications

• Experience coordinating complex logistics for events and programmes.
• Ability to handle onboarding, visas and travel arrangements with discretion.
• Strong numeracy and record-keeping for budgets and timelines.

Responsibilities

• Coordinate onboarding, tutorials, accommodation, travel, visa arrangements and inductions.
• Support admissions, immigration checks, and day-to-day programme operations.
• Track budgets, maintain records, and monitor key milestones and timelines.
• Coordinate logistics for participants and guest lecturers, including travel, accommodation, catering, and AV/IT requirements.
• Ensure compliance with right-to-work checks and assist with post-programme evaluations.

Skills

Organisational skills

Customer service

Diplomatic communication

Project ownership

Stakeholder management

Tools

Microsoft Office Suite

Job description

Location:Blavatnik School of Government, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG

About the Blavatnik School of Government

Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: teaching current and future leaders; generating research with impact; and engaging with governments and practitioners.

What we offer

The School is a collaborative, friendly, and dynamic department based in an award-winning building in Oxford. We host regular events and talks with well-known guest speakers. On the social side, we have regular coffee/cake mornings for staff, a family-friendly Halloween event, and Christmas and summer parties.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days’ annual leave
• Family leave schemes and a comprehensive range of childcare services
• Cycle loan scheme and discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs
• Opportunities for remote working.

More information about working at the School can be found on our jobs page.

About the Role

We are seeking to appoint a Programme Administrator to support the School’s Executive Fellowships and Visitors programmes.

In this role, you will act as a key point of contact for Fellows and Visitors, providing a consistently high standard of service throughout their time at the School. You will coordinate a wide range of logistics, such as onboarding, tutorials, accommodation, travel, visa arrangements, and personalised inductions in accordance with University and School policies.

Working closely with HR, faculty, and internal teams, you will support admissions, immigration checks, and day-to-day programme operations. The role also involves tracking budgets, maintaining accurate records, and monitoring key milestones and timelines.

In addition, you will contribute to the successful delivery of Executive Programmes by coordinating logistics for participants and guest lecturers, including travel, accommodation, catering, and AV/IT requirements. Excellent communication and customer service are essential, as you’ll be supporting academic coordination, ensuring compliance with right-to-work checks, and assisting with post-programme evaluations.

About You

You will be highly organised, self-motivated, and adaptable, with a flexible can-do attitude and the resilience to respond to changing priorities. Strong customer service skills and a personable, diplomatic manner are essential, along with the ability to use tact, discretion, and initiative when working with a wide range of senior stakeholders. This role would suit somebody who enjoys the ownership of projects, logistics, building warm relationships, and working on a variety of tasks in a fast-paced environment.

Experience in the use of the Microsoft Office Suite, strong organisational and numeracy skills, and the ability to undertake research and provide recommendations, are also essential.

Application Process

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application.

The closing date for applications is 12 noon (UK time) on Wednesday 4 November 2026.

Interviews will take place during week commencing 16 November 2026.

£32,108 to £37,338 per annum: Grade 5 (with a discretionary range to £40,514) per annum, dependent on experience