Production Administrator & Assistant to the Artistic Director

Guardian Jobs; London; On-site; GBP 20,000 - 30,000; Part time

Job summary

A dynamic organization in London is seeking a proactive Production Administrator & Assistant to the Artistic Director. This part-time role involves coordinating logistics, supporting creative planning, and ensuring smooth operations during production weeks. The ideal candidate is organized, detail-oriented, and enthusiastic about theatre, with strong communication skills and a collaborative spirit. Join a team dedicated to enriching children's theatre experiences!

Qualifications

• Exceptional organisational skills required.
• Strong communication skills and team collaboration needed.

Responsibilities

• Coordinate logistics and administration for courses and productions.
• Act as Production Manager during show weeks.

Skills

Organised

Communication

Problem Solving

Team Collaboration

Flexibility

Tools

Salesforce CRM

Job description

Scene & Heard is seeking an organised, proactive and enthusiastic individual to join our dynamic team.

This part-time role is at the heart of our creative and administrative operations. The successful applicant will be responsible for ensuring the smooth running of production weeks, supporting creative planning and delivery, and providing administrative support to the Artistic Director and the wider team. They will help manage productions, support volunteers, maintain systems, and contribute to the ongoing success of our acclaimed playwriting programmes for children.

Candidates should be:

• Exceptionally organised, efficient and detail-oriented
• A strong communicator who thrives in a collaborative team
• Calm and capable under pressure, especially during busy production weeks
• Confident managing logistics, paperwork, and people simultaneously
• Enthusiastic about theatre and working behind the scenes
• Friendly, approachable and great at working with volunteers, children and creatives
• Flexible and dependable, with a can-do attitude and a love of problem-solving

The Production Administrator & Assistant to the Artistic Director is responsible for:

• Coordinating all logistics and administration for courses and productions
• Managing communications and documentation for volunteers and creative teams
• Acting as Production Manager during show weeks and supporting technical teams
• Assisting the Artistic Director with administrative and scheduling duties
• Maintaining systems including Salesforce CRM and managing merchandise stock and sales
• Helping to ensure a welcoming, well-run studio environment at S&H HQ

The Production Administrator & Assistant to the Artistic Director reports to the CEO & Artistic Director and collaborates closely with all members of the staff team.

How to Apply:

Please carefully review the Job Description and Person Specification and visit our website to learn more about Scene & Heard’s work.

Send a CV and a covering letter stating:

• Why you are the right person for this role
• How you meet the requirements of the role and person specification
• Your interest in working with Scene & Heard

Send by email to [e-mail] with “Production Administrator & Assistant to the Artistic Director” in the subject heading.

No telephone calls please.

To reflect and celebrate the rich variety of heritages, backgrounds, and orientations represented in London and beyond, we strive to build and maintain a staff team and volunteer base that is as diverse as the communities we serve.