Production administrator & assistant to the artistic director

Hachette UK; England; On-site; GBP 31,000; Part time

Job summary

A dynamic team is seeking a proactive Production Administrator & Assistant to the Artistic Director. This part-time role involves coordinating logistics for productions, supporting creative planning, and providing administrative assistance. The ideal candidate is organised, detail-oriented, and enthusiastic about theatre. Join us to contribute to our acclaimed playwriting programmes for children and ensure a well-run studio environment.

Qualifications

• Exceptionally organised, efficient and detail-oriented.
• Calm and capable under pressure, especially during busy production weeks.

Responsibilities

• Coordinating all logistics and administration for courses and productions.
• Managing communications and documentation for volunteers and creative teams.
• Assisting the Artistic Director with administrative and scheduling duties.

Skills

Organised

Communicator

Problem-Solving

Tools

Salesforce CRM

Job description

Closing date: 19th May 2025 at 9am

Salary: £31,000 per annum FTE

Hours: Part-time, 3 days a week plus 16 additional days to cover productions & events

Scene & Heard is seeking an organised, proactive and enthusiastic individual to join our dynamic team.

This part-time role is at the heart of our creative and administrative operations. The successful applicant will be responsible for ensuring the smooth running of production weeks, supporting creative planning and delivery, and providing administrative support to the Artistic Director and the wider team. They will help manage productions, support volunteers, maintain systems, and contribute to the ongoing success of our acclaimed playwriting programmes for children.

The Production Administrator & Assistant to the Artistic Director reports to the CEO & Artistic Director and collaborates closely with all members of the staff team.

What you'll be doing

The Production Administrator & Assistant to the Artistic Director is responsible for:

• Coordinating all logistics and administration for courses and productions
• Managing communications and documentation for volunteers and creative teams
• Acting as Production Manager during show weeks and supporting technical teams
• Assisting the Artistic Director with administrative and scheduling duties
• Maintaining systems including Salesforce CRM and managing merchandise stock and sales
• Helping to ensure a welcoming, well-run studio environment at S&H HQ

What you'll bring

• Exceptionally organised, efficient and detail-oriented
• A strong communicator who thrives in a collaborative team
• Calm and capable under pressure, especially during busy production weeks
• Confident managing logistics, paperwork, and people simultaneously
• Enthusiastic about theatre and working behind the scenes
• Friendly, approachable and great at working with volunteers, children and creatives
• Flexible and dependable, with a can-do attitude and a love of problem-solving

To reflect and celebrate the rich variety of heritages, backgrounds, and orientations represented in London and beyond, we strive to build and maintain a staff team and volunteer base that is as diverse as the communities we serve.

Please state in your application that you found this role through Creative Access.