Personal Assistant/Divisional Administrator

Financial Conduct Authority; Leeds; Hybrid; GBP 28,000 - 44,000; Part time

Job summary

An established industry player is seeking a proactive Personal Assistant/Divisional Administrator to support senior leadership within a dynamic corporate governance division. This part-time role offers a unique opportunity to engage with high-profile stakeholders and participate in significant decision-making processes. You'll be instrumental in ensuring efficient governance and providing essential administrative support, all while enjoying the flexibility of hybrid working. This position promises career development and a chance to make a tangible impact within a welcoming team environment.

Benefits

25 days holiday plus bank holidays

Hybrid working (up to 60% from home)

Private healthcare with Bupa

Non-contributory Pension of at least 8%

Life assurance of eight times basic salary

Income protection

Flexible benefits scheme

Qualifications

• Proven experience in delivering high-quality administrative support to senior leaders.
• Direct experience working with senior internal and external stakeholders.

Responsibilities

• Manage the Director's schedule and coordinate travel plans.
• Organize weekly meeting agendas and document decisions.

Skills

Administrative Support

Microsoft Office

Diary Management

Communication Skills

Organizational Skills

Job description

Personal Assistant/Divisional Administrator

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Personal Assistant/Divisional Administrator

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Join to apply for the Personal Assistant/Divisional Administrator role at Financial Conduct Authority

Personal Assistant/Divisional Administrator - Part Time

Division – Corporate Governance

Salary - National (Edinburgh and Leeds) ranging from £28,800 to £43,100 and London £31,600 to £47,400 per annum – pro rata for 3 days per week (salary offered will be based on skills and experience)

About The FCA

The FCA regulates the conduct of 45,000 firms in the UK to ensure our financial markets are honest, fair and competitive. Follow this link to find out more About the FCA.

Corporate Governance Division Comprises The Following Functions

• Central Secretariat (including ownership of the Conflict of Interests Policies and the FCA’s Senior Manager Regime (SMR))
• Consumer Panel and CBA Panel Secretariat
• Decision-Making Committees Secretariat (DMCS)
• Practitioner Panels Secretariat
  
  

An opportunity has arisen for a Personal Assistant/Divisional Administrator to join the Corporate Governance Division. This is a part-time (0.6 FTE/21 hours) job share (Monday-Wednesday).

You will work alongside another PA/Divisional Administrator to provide support to the Director (who is also the FCA Company Secretary and Ethics Officer) and the Divisional Leadership Team (DLT) to deliver the Corporate Governance Mission. This is an exceptional opportunity for career development, with exposure to senior management of the FCA and the PSR on high-profile matters.

Our stakeholders include the FCA Chief Executive and Chair, executive directors, FCA and PSR staff, Boards and committees and the independent panels.

You will support them by, facilitating efficient and effective governance, managing relationships with the wider FCA and PSR teams, undertaking analysis & providing technical advice and ensuring that decisions and inputs are recorded and considered or acted upon.

What will you be doing?

Directors PA

• Act as a professional point of contact and link for the Director, which includes liaising with senior management, external stakeholders and their offices
• Coordinate the Director’s schedule to ensure seamless management of commitments and proper prioritisation. This includes arranging travel plans, briefing materials, essential documents, meeting rooms and keeping the Director’s daily OneNote pack updated
• Oversee inbox management by monitoring emails, flagging and executing actions promptly and ensuring corporate records are accurately stored
• Draft and send replies as needed on behalf of the Director while proactively identifying and addressing tasks
• Manage and assist in resolving both internal and external ad hoc issues or inquiries on behalf of the Director. This includes overseeing requests for the Director’s availability to review documents and ensuring sufficient time for review
  
  

Divisional Administrator

• Organise weekly DLT meeting agendas by anticipating upcoming topics, coordinating with presenters and distribution relevant documents to the DLT in advance
• Attend meetings to document and track decisions and assigned actions, ensuring proper follow-up. Additionally, provide administrative support to the DLT as required
• Support divisional recruitment, on-boarding and induction (including the onboarding of Non-Executive Directors)
• Provide guidance to the divisional Senior Professional Support team ensuring they are updated with the latest relevant information so that they can comply with local and FCA wide processes and procedures
  
  

What will you get from the role?

• Exposure to senior management, Non-Executive Directors and senior external stakeholders, providing a comprehensive view of operations and decision-making at the highest level
• An opportunity that enables deeper involvement, empowering individuals to engage more proactively and a tangible difference
• An overview of the FCA from a central division. This is a great opportunity to lean and expand internal knowledge
• A dynamic role within a welcoming and supportive team, offering flexibility to explore opportunities across the division
  
  

Which skills are required?

We are a Disability Confident Employer; therefore, disabled people or individuals with long-term conditions who best meet the minimum criteria for a role will go through to the next stage of the recruitment process. (To learn more about the Disability Confident Scheme Click Here)

Minimum

• Proven experience in delivering high-quality administrative support to a Director/senior leader, including mailbox and diary management
• Direct experience of working confidently and effectively with a wide range of senior internal and external stakeholders
• Experience of working with Microsoft Office applications
  
  

Essential

• A proactive approach to supporting a senior leader, demonstrating the ability to foresee potential challenges and efficiently implement solutions
• Demonstrate ability and confidence in exercising sound judgement to make timely decisions on the Director’s behalf, informed by the relevant information
• Flexibility to adapt and react to changing circumstances, reprioritising as necessary and a willingness to take on new tasks and responsibilities
• Ability to maintain security, trust and confidentiality of information
• Excellent organisational skills, including the ability to plan carefully, prioritise effectively, track issues methodically and recognise when escalation is required
• Excellent communication skills, which can be adapted to meet the needs of your audience
• A flexible and collaborative team player with the ability to work on your own initiative, be proactive and influence others
  
  

Our Values & Diversity

We are proud to be an inclusive employer, and our ambition is to cultivate a culture for all employees that respects their individual strengths, views, and experiences. We believe that our differences and similarities enable us to be a better organisation – one that makes better decisions, drives innovation, and delivers better regulation.

Within the workplace you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions.

Did you know? 50% of our Executive Committee were the first in their family to attend university.

The FCA is committed to achieving greater diversity across all levels of the organisation. Given this, we particularly welcome applications from men, minority ethnic, disabled, and neurodivergent candidates for our Senior Professional Support role.

Benefits Of Working At The FCA

• 25 days holiday per year plus bank holidays
• Hybrid working (work from home up to 60% of your time)
• Private healthcare with Bupa
• A non-contributory Pension of at least 8% of basic salary each month (there are several contribution levels that increase depending on your age – up to 12% a month once you reach age 35)
• Life assurance of eight times your basic salary
• Income protection
  
  

We also have a competitive flexible benefits scheme which gives you the opportunity to create a personalised benefits package, tailored to suit your lifestyle.

Follow this link to see what life is like at the FCA - Life at the FCA

Application Support

We are dedicated to removing barriers and ensuring our application process is accessible to everyone. We offer a range of adjustments to make your application experience as comfortable and straightforward as possible.

If you have an accessibility need, disability, or condition requiring changes to the recruitment process, please contact your recruiter using the details below and they will be happy to discuss this further with you.

Useful Information and Timeline

• This role is graded as Senior Professional Support
• Advert Closing Date: 11th May 2025
• CV Review/Shortlist: 15th May 2025
• First Round Interview and Assessment: WC Monday 19th May 2025
  
  

Your Recruiter will discuss the process in detail with you during screening for the role, therefore, please make them aware if you are going to be unavailable for any date during this time.

Got a question?

If you are interested in learning more about the role, please contact: Rumana Hussain at [e-mail]

Applications must be submitted through our online portal. Applications sent via email will not be accepted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

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