Production Administrator Assistant

Aspinal of London; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Une entreprise leaders du secteur artisanal de luxe recherche un Assistant Administratif de Production pour rejoindre l'équipe de production. Ce rôle implique de soutenir l'approvisionnement et la production, en assurant la précision des systèmes, la communication avec les fournisseurs et le respect des normes de qualité. Le candidat idéal sera autonome, avec d'excellentes compétences en Excel et en communication, capable de gérer plusieurs tâches à la fois.

Qualifications

• Compétences Excel solides requises.
• Autonome avec une bonne gestion du temps.
• Excellentes compétences en communication avec les équipes et les fournisseurs.

Responsibilities

• Support des fonctions d'administration pour l'approvisionnement et la production.
• Gérer la précision des systèmes et communiquer avec l'équipe des marchandises.
• Assurer le contrôle qualité et suivre les délais de livraison.

Skills

Excel

Communication

Time Management

Job description

Social network you want to login/join with:

Production Administrator Assistant, Fernhurst

Client:

Aspinal of London

Location:

Fernhurst, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

801bdf625bdb

Job Views:

44

Posted:

24.06.2025

Expiry Date:

08.08.2025

Job Description:

Aspinal of London is looking for a Production Administrator Assistant to join our Production Team at our Head Office in West Sussex. This role supports procurement and production of the supplier category, handling administrative duties and ensuring system updates. It also involves logistics support, managing monthly spends, and coordinating freight and uplifts.

This role requires attendance in the office at least 4 days per week in Fernhurst.

Accountabilities:

• Ensure system accuracy, especially NAV and PO Schedule.
• Chase deliveries & paperwork to provide visibility of intake; update NAV and communicate with Goods In team.
• Monitor the production critical path, especially ex-factory dates, and flag issues.
• Support logistics and supplier communication, including critical path updates.
• Maintain key business documents.
• Check prices, SKUs, and orders for accuracy.
• Manage team calendar with key dates and holidays.

Product Ordering Cycle:

• Assist in daily communication with suppliers.
• Upload and confirm orders on NAV.
• Ensure PO logging and requirements communication to Raw Materials Team.
• Keep NAV updated with recent information.
• Maintain PO Schedule.
• Match supplier invoices within 48 hours and notify discrepancies.

Monitoring Shipments:

• Update delivery schedules weekly in NAV.
• Share packing lists and schedule deliveries.
• Verify packing lists with intake units and address issues.
• Amend blends as needed with support from managers.
• Match invoices with stock intake and forward to finance.

Assisting with QC:

• Understand Aspinal’s quality standards and flag issues.
• Support quality control processes.
• Strong Excel skills required.
• Self-motivated with good time management.
• Excellent communication skills with teams and suppliers.