Procurement & Finance Coordinator (FF&E/OS&E)

1508 London; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

1508 London is seeking a highly organised Purchasing & Finance Assistant / Coordinator to support procurement and delivery of FF&E and OS&E across residential and hospitality projects worldwide. The role spans purchasing, procurement operations, project support, finance administration and data management, with a focus on meticulous Excel trackers.

You will work with Procurement and Finance teams, handle RFQs, POs, invoices, AP/AR, trackers, month-end reconciliations and budgets, while

Qualifications

• Experience in purchasing, procurement, project coordination or accounts support.
• FF&E/OS&E procurement or interiors, hospitality or luxury project experience is a plus.
• Strong Excel skills and numerical accuracy.
• Experience processing invoices, POs, reconciliations and/or AP/AR.
• Excellent attention to detail and communication skills.

Responsibilities

• Support the purchasing process from RFQ through to order placement and delivery.
• Issuing and managing supplier RFQs, quotations and order information.
• Raising and maintaining Purchase Orders and purchasing records.
• Liaising with suppliers, coordinating orders and follow-up actions.
• Processing supplier invoices, payables and financial information.
• Supporting AP/AR administration and invoice reconciliation.
• Maintaining detailed project, purchasing and financial trackers.
• Processing, checking and managing data across multiple live projects.
• Supporting month‑end reconciliations and reporting.
• Assisting with procurement budgets, cost reporting and financial records.
• Coordinating with suppliers and logistics partners to support deliveries.
• Providing wider project, procurement, finance and administrative support to the team.

Skills

Excel

Microsoft Office

Numerical skills

Invoice processing

POs & purchasing records

AP/AR

Communication

Supplier liaison

Logistics coordination

Xero

Tools

Xero

Job description

1508 London is seeking a highly organised Purchasing & Finance Assistant / Coordinator to support procurement and delivery of FF&E and OS&E across residential and hospitality projects worldwide. The role spans purchasing, procurement operations, project support, finance administration and data management, with a focus on meticulous Excel trackers.

You will work with Procurement and Finance teams, handle RFQs, POs, invoices, AP/AR, trackers, month-end reconciliations and budgets, while