Purchasing Assistant

1508 London; City Of London; On-site; GBP 30,000 - 48,000; Full time

Job summary

1508 London is seeking a highly organised Purchasing & Finance Assistant / Coordinator to support procurement and delivery of FF&E and OS&E across luxury residential and hospitality projects worldwide. This role spans purchasing, procurement operations, project support, finance administration and data management, with a focus on meticulous Excel tracking.

You will work closely with Procurement and Finance teams, handling RFQs, POs, supplier liaison, invoicing and reconciliations, while

Qualifications

• Experience in purchasing, procurement, project coordination or finance support.
• FF&E/OS&E procurement exposure is advantageous but not required.
• Strong Excel skills and numerical data handling.

Responsibilities

• Support the purchasing process from RFQ through order placement and delivery.
• Issue and manage supplier RFQs, quotations and order information.
• Raise and maintain Purchase Orders and purchasing records.
• Liaise with suppliers, coordinate orders and follow up on actions.
• Process supplier invoices, payables and financial information.
• Support AP/AR administration and invoice reconciliation.
• Maintain detailed project, purchasing and financial trackers.
• Process data across multiple live projects and assist with month-end reporting.

Skills

Procurement

Finance admin

Excel

Vendor liaison

Data management

POs/AP/AR

Tools

Xero

MS Office

ERP systems

Job description

We are looking for a highly organised and detail-driven Purchasing & Finance Assistant / Coordinator to join our London team, supporting the procurement and delivery of FF&E and OS&E across exceptional residential and hospitality projects around the world.

This is a varied, hands‑on role spanning purchasing, procurement operations, project support, finance administration and data management. We’re looking for someone who loves organisation, is exceptionally comfortable with detail and numbers, and considers a beautifully maintained Excel tracker a thing of joy.

THE ROLE

Working closely with our Procurement and Finance teams, responsibilities will include:

• Supporting the purchasing process from RFQ through to order placement and delivery
• Issuing and managing supplier RFQs, quotations and order information
• Raising and maintaining Purchase Orders and purchasing records
• Liaising with suppliers, coordinating orders and proactively following up on actions
• Processing supplier invoices, payables and financial information
• Supporting AP/AR administration and invoice reconciliation
• Maintaining detailed project, purchasing and financial trackers
• Processing, checking and managing data across multiple live projects
• Supporting month‑end reconciliations and reporting
• Assisting with procurement budgets, cost reporting and financial records
• Coordinating with suppliers and logistics partners to support deliveries
• Providing wider project, procurement, finance and administrative support to the team

ABOUT YOU

You’ll be a meticulous and highly disciplined individual who takes real pride in accuracy, organisation and getting the detail right.

Ideally, you will have:

• Previous experience in purchasing, buying, procurement, project coordination, finance administration or accounts support
• Experience within FF&E / OS&E procurement, interiors, hospitality, luxury, construction or a related industry would be a strong advantage, but isn’t essential
• Excellent and confident use of Microsoft Office, particularly Excel
• Strong numerical skills and confidence working with financial data
• Experience processing invoices, POs, reconciliations and/or AP/AR
• Excellent attention to detail and an ability to spot inconsistencies before they become problems
• Strong written and verbal communication skills
• Confidence liaising directly with suppliers and internal project teams
• Exposure to logistics and international purchasing would be advantageous
• Experience with Xero would be a plus
• The ability to manage multiple priorities in a fast‑paced environment without compromising accuracy

You may currently be working as a Purchasing Assistant, Procurement Coordinator, Buying Assistant, Project Assistant, Project Coordinator, Finance Assistant, Finance Administrator, Accounts Assistant, Accounts Administrator, AP/AR Assistant or Administrative Coordinator and looking for a role that brings these skills together across purchasing, project support, finance and procurement operations.