Procurement Officer

The Oil and Pipelines Agency; Gosport; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

The Oil and Pipelines Agency is seeking a Procurement Officer based in Gosport, Hampshire, with some home working available. The role supports the Procurement Department by handling administrative duties, supplier coordination, and end-to-end procurement tasks to help deliver efficient services.

The post involves building relationships with stakeholders, maintaining records, and ensuring compliance with procedures as procurement evolves within the organisation.

Job description

Procurement Officer

Location: Gosport, Hampshire

The role:

We are looking to appoint a Procurement Officer to support our Procurement Department, covering administrative duties and coordination of procurement tasks and process to assist the team.

This newly created role is based to our Head Office, Gosport, Hampshire, with some home working available and provides an excellent opportunity for an organised and detail-oriented individual, who enjoys working in a fast-paced environment and contributing to the efficient delivery of procurement services.

The successful candidate will play a key role in maintaining procurement records, supporting supplier management, assisting with purchasing activities, and ensuring compliance with organisational procedures and procurement best practice.

The role will require the post holder to build positive and creditable working relationships with all internal and external stakeholders, have excellent organisational and planning skills, able to communicate at all levels and be comfortable positively challenging when there are issues evident on delivery to timelines. Our Procurement processes are going through some radical changes in line with new Procurement legislation and to ensure the end-to-end procurement process is fit for purpose in an expanding organisation.

Some occasional travel to other sites may be required. Therefore, a full (preferably clean) driving licence is essential for the successful candidate.

Responsibilities:

• Research and identify potential suppliers/vendors.
• Assist in the procurement process for materials, supplies, and services.
• Maintain a comprehensive supplier database.
• Help in creating and processing purchase orders, from reviewing, tracking, and monitoring order status for on-time delivery. Escalate where there are issues.
• Maintain accurate and organised procurement records.
• Prepare reports, notes, and summaries as needed.
• Assist in supplier evaluation and qualification and keep up to date with procurement regulations and practices.
• Assist in inventory management and control.
• Assist with analysing invoices to ensure accurate service delivery and pricing.
• Progress escalations with Contractors to resolution or escalate as required to the Quantity Surveyors or Management Team.
• Attending meetings as may be required and produce minutes or RODs.

The candidate:

Candidates will need A-Levels or equivalent (such as an NVQ Level 3 in Business Administration). GCSEs in English and Mathematics at Grade 4/C or above (or equivalent functional skills). You must have experience of working in a procurement function, and any public procurement experience will be a distinct advantage.

Knowledge/Skills:

• Good numerical & data analysis skills with the ability to interpret data.
• Competence in handling administrative and procurement duties, including workflows processing data and maintaining digital databases.
• Ability to take and produce accurate minutes of meetings or Record of Decisions (ROD)
• Good verbal and written communication skills.
• Able to build positive relationships with internal and external stakeholders.
• Able to demonstrate excellent organisational and planning skills, with the ability to multi-task.
• Proficient in MS Office Applications and can adapt to new software.
• Knowledge of Microsoft dynamics 365 and the UK find-a-tender portal is not essential but is advantageous.