Procurement Administrator

Whitbread PLC; Dunstable; On-site; GBP 24,000 - 30,000; Part time

Job summary

Whitbread PLC is seeking a detail‑oriented Procurement Administrator for a 12-month fixed-term contract in Dunstable. This part‑time, office‑based role supports supplier onboarding, contract management and PO administration while maintaining procurement data and systems.

You will engage with Finance, Legal and internal stakeholders in a fast-paced environment. Ideal candidates have at least 2 years in procurement administration, strong Excel skills (VLOOKUPs) and a proactive, organized approach

Qualifications

• Strong stakeholder management across departments and levels of seniority.
• Excellent Excel skills, including data manipulation and basic formulas (e.g., VLOOKUP).
• Proactive, detail oriented and able to analyse procurement data.

Responsibilities

• Provide administrative support to the Procurement team across a range of activities.
• Support supplier onboarding, contract administration, approvals and due diligence checks.
• Monitor expiring contracts and support renewals and supplier reviews.
• Investigate and resolve invoice discrepancies with stakeholders and suppliers.
• Maintain data across procurement, ERP and finance systems.
• Raise, process and track purchase orders and ensure records are up to date.
• Collaborate with suppliers, Legal teams and internal stakeholders to support procurement objectives.
• Produce reports and insights to inform decision-making.

Skills

Stakeholder management

Excel

Analytical skills

Attention to detail

Problem solving

Communication skills

Organisational skills

Tools

ERP systems

Procurement software

Job description

Job Title: Procurement Administrator
Contract Type: 12 Month Fixed Term Contract
Office Based: Dunstable | Part-Time | 26hs / weeks with 60% time in the office | Immediate Start

Are you an organised and proactive Procurement Administrator looking for your next challenge?

We're looking for a detail-oriented individual to join our Procurement team on a 12-month fixed-term contract. This is a fantastic opportunity to play a key role in supporting procurement operations, working closely with Finance, Legal, suppliers and stakeholders across the wider business.

You'll be responsible for ensuring procurement processes run smoothly, supporting supplier onboarding, contract management, compliance activities and purchase order administration, while helping to maintain accurate procurement data and systems.

This role would suit someone who enjoys building relationships, solving problems and working in a fast-paced environment where attention to detail is essential.

What you'll be doing:

• Provide administrative support to the Procurement team across a range of procurement activities.
• Support supplier onboarding processes, ,assist with contract administration, approvals and financial due diligence checks.
• Monitor expiring contracts and support renewal and supplier review processes.
• Investigate and resolve invoice discrepancies with the relevant stakeholders and suppliers.
• Maintain accurate data across procurement, ERP and finance systems.
• Raise, process and track purchase orders, ensuring records remain accurate and up to date.
• Collaborate with suppliers, Legal teams and internal stakeholders to support procurement objectives.
• Produce reports and insights to support informed decision-making across the procurement function.

Why you'll love it here:

• 12-month fixed-term contract with immediate start available.
• Part-time opportunity offering flexibility.
• Opportunity to work within a supportive and collaborative procurement team.
• Exposure to a broad range of procurement, supplier management and commercial activities.
• Chance to build valuable experience within a well-established business.
• Excellent stakeholder exposure across Finance, Legal and Operational teams.

What you'll need:

• At least 2 years' experience in a Procurement Administrator, Purchasing Administrator or similar role.
• Strong stakeholder management skills, with the ability to work effectively across departments and levels of seniority.
• Previous experience working with suppliers and Legal teams is desirable.
• Excellent organisational skills and strong attention to detail.
• A proactive approach with strong problem-solving abilities.
• Good analytical skills and an understanding of how procurement activities impact the wider business.
• Experience working with ERP, procurement or finance systems.
• Strong Excel skills, including some experience with VLOOKUPs and other basic formulas and working with data.
• Excellent communication skills and the confidence to build strong working relationships.
• A positive attitude and willingness to take ownership of tasks and deliver results.

Join our Procurement team and play a vital role in supporting supplier relationships, procurement processes and business performance through efficient administration and stakeholder collaboration.