Procurement Administrator

Quest Employment; Brackley; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Hybrid work pattern

Job summary

Quest Employment in Brackley is seeking a Procurement Administrator on a 3‑month fixed‑term contract to join the busy Procurement Team. The role combines administrative duties with data analysis, supplier management and support for pricing and financial reporting.

You will need strong Excel skills, be comfortable working with large data sets, and ideally have ERP/ Oracle exposure. There is an initial office-based pattern with 1–2 days hybrid after training.

Qualifications

• Strong Excel skills and ability to create basic formulas.
• Attention to detail and accuracy in financial data.
• Experience with report building and data administration.
• Excellent communication and teamwork.
• Ability to manage workload with minimal supervision.

Responsibilities

• Validate savings and inflation figures for month-end reporting.
• Track and report KPIs across procurement and P2P.
• Assist with invoices, payments and financial processes.
• Maintain supplier pricing and catalogues; update Oracle.
• Set up and manage contracts and Blanket Purchase Agreements.
• Support tenders and other procurement tasks.
• Monitor the procurement mailbox and support requisitioners.
• Produce reports using Excel.

Skills

Excel

Data analysis

KPIs reporting

Financial reporting

Data manipulation

Report building

Attention to detail

Communication skills

Tools

Oracle

ERP systems

Job description

Location: Brackley
Contract: 3-month fixed-term contract, with potential for extension
Salary: £28,000–£30,000 per annum
Hours: 8:00am–5:00pm, Monday to Friday – some flexibility available
Working Pattern: Office-based initially, with 1–2 days hybrid working available once fully trained and established in the role

The Role

We are currently recruiting for a Procurement Administrator to join a busy Procurement Team in Brackley on a 3-month fixed-term contract, with the potential for the position to be extended.

This is a varied administrative and analytical role, supporting the Procurement Team with supplier management, pricing, financial reporting, KPI tracking and general procurement processes.

The successful candidate will need to be highly confident using Excel, including creating basic formulas, manipulating data and producing reports. Previous experience working with procurement, finance, data or ERP systems would be advantageous.

Key Responsibilities

• Support the Procurement Team with validating savings and inflation figures for month-end and financial reporting

• Track and report on KPIs across the procurement and P2P process

• Assist with financial reporting, invoices and payment requests

• Maintain and update supplier pricing and inventory information

• Maintain current catalogues and implement new catalogues on Oracle

• Keep Blanket Purchase Agreements up to date

• Set up, maintain and end-date Contract Purchase Agreements and Blanket Purchase Agreements

• Support with removing expired supplier/item codes and adding new codes

• Process manual payment requests and support invoice-related administration

• Set up, categorise and qualify new suppliers

• Review and qualify the existing supplier base and report on results

• Support the Procurement Team with tenders and other administrative tasks

• Monitor and maintain the Procurement mailbox

• Provide support and training to new requisitioners

• Maintain training information and records

• Produce and maintain reports using Excel

• Complete general administrative and ad hoc procurement tasks as required

Excel & Data Requirements

• Strong Excel skills are essential

• Confident working with spreadsheets and large volumes of data

• Able to create and use basic Excel formulas

• Comfortable manipulating, checking and analysing data

• Experience creating reports and tracking KPIs

• High level of accuracy and attention to detail

• Able to work with financial information, invoices and pricing data

Requirements

Essential:

• Strong Excel skills, including basic formula creation

• Excellent attention to detail

• Experience with report building and data administration

• Strong organisational skills

• Ability to manage workload with minimal supervision

• Excellent communication skills

• Confident building relationships across different departments

• Positive, proactive and resilient approach

• Comfortable working independently and as part of a team

Desirable:

• Previous experience using Oracle or another ERP system

• Procurement or purchasing experience

• Experience working with financial reporting or invoices

• Strong analytical skills

• Experience tracking KPIs or business performance data

What We're Looking For

The ideal candidate will be organised, analytical and confident working with data, with excellent attention to detail and the ability to manage multiple tasks at once.

You will need to be comfortable taking your own initiative, communicating with people at all levels of the business and working closely with different teams. A proactive attitude and willingness to learn are essential.

This is a great opportunity for someone with strong administration, Excel, procurement, finance or data experience looking for a 3-month fixed-term opportunity with the potential for extension and hybrid working once established in the role.