Corporate Services - Procurement Administrator

Whitbread; Dunstable; On-site; GBP 21,000 - 27,000; Part time

Benefits offered by this job

12-month fixed-term contract

Immediate start

Part-time (4 days/week in office)

Job summary

Whitbread is seeking a Procurement Administrator to join our team in Dunstable on a 12-month fixed-term contract. This part-time role (4 days per week in the office) offers immediate start and a collaborative environment within the procurement function.

You will provide administrative support across procurement activities, manage supplier onboarding, contracts, and data integrity in ERP/finance systems, while liaising with Legal and Finance.

Qualifications

• 2+ years' experience in Procurement Admin/Purchasing Admin or similar role.
• Strong stakeholder management across departments and seniority.
• Experience with suppliers and Legal teams is desirable.
• Excellent organisational skills and attention to detail.
• Proactive with strong problem-solving abilities.
• Good analytical skills and understanding of procurement impact on business.
• Experience with ERP, procurement or finance systems.
• Strong Excel skills with basic formulas/VLOOKUPs.

Responsibilities

• Provide administrative support to the Procurement team across a range of procurement activities.
• Assist with supplier onboarding, contract administration, approvals and due diligence checks.
• Monitor expiring contracts and support renewal and supplier reviews.
• Investigate and resolve invoice discrepancies with stakeholders and suppliers.
• Maintain accurate data across procurement, ERP and finance systems.
• Raise, process and track purchase orders, ensuring records are up to date.
• Collaborate with suppliers, Legal teams and internal stakeholders to support procurement objectives.
• Produce reports and insights to support informed decision-making across procurement.

Skills

Procurement

Supplier onboarding

Stakeholder management

Data analysis

Excel

Tools

ERP systems

Excel (Advanced)

VLOOKUPs

Job description

Job Title: Procurement Administrator
Contract Type: 12 Month Fixed Term Contract
Office Based: Dunstable | Part-Time | 4 Days Per Week in the Office | Immediate Start

Are you an organised and proactive ...

What You'll Be Doing

• Provide administrative support to the Procurement team across a range of procurement activities.
• Support supplier onboarding processes, ,assist with contract administration, approvals and financial due diligence checks.
• Monitor expiring contracts and support renewal and supplier review processes.
• Investigate and resolve invoice discrepancies with the relevant stakeholders and suppliers.
• Maintain accurate data across procurement, ERP and finance systems.
• Raise, process and track purchase orders, ensuring records remain accurate and up to date.
• Collaborate with suppliers, Legal teams and internal stakeholders to support procurement objectives.
• Produce reports and insights to support informed decision-making across the procurement function.

Why You'll Love It Here

• 12-month fixed-term contract with immediate start available.
• Part-time opportunity offering flexibility.
• Opportunity to work within a supportive and collaborative procurement team.
• Exposure to a broad range of procurement, supplier management and commercial activities.
• Chance to build valuable experience within a well-established business.
• Excellent stakeholder exposure across Finance, Legal and Operational teams.

What You'll Need

• At least 2 years' experience in a Procurement Administrator, Purchasing Administrator or similar role.
• Strong stakeholder management skills, with the ability to work effectively across departments and levels of seniority.
• Previous experience working with suppliers and Legal teams is desirable.
• Excellent organisational skills and strong attention to detail.
• A proactive approach with strong problem-solving abilities.
• Good analytical skills and an understanding of how procurement activities impact the wider business.
• Experience working with ERP, procurement or finance systems.
• Strong Excel skills, including some experience with VLOOKUPs and other basic formulas and working with data.
• Excellent communication skills and the confidence to build strong working relationships.
• A positive attitude and willingness to take ownership of tasks and deliver results.

Join our Procurement team and play a vital role in supporting supplier relationships, procurement processes and business performance through efficient administration and stakeholder collaboration.

We believe that everyone is unique and there should be no barriers to entry and no limits to ambition. We are committed to being an inclusive organisation that values diversity and welcomes your application whatever your background or situation.

Under-represented groups such as women, ethnic minorities, people with disabilities & members of the LGBTQIA+ community (those who identify as lesbian, gay, bi, trans and non-binary or those who use a different LGBTQIA+ term), are strongly encouraged to build a career with us. Speak to us about workplace adjustments, part-time and flexible working. Where possible we will support this.

Job ref: 202871-4492

Advertised: 14 Aug 2026