Procurement Administrator

Michael Taylor Search & Selection; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

The role is a Procurement Administrator based in Central London, joining a busy procurement team in a leading contractor. You will gain exposure to procurement and supply chain while supporting the administration and project coordination across a range of sites.

Key duties include handling supplier queries, maintaining records, and producing regular reports, with clear opportunities for progression into Assistant Buyer and Buyer roles within a collaborative, fast-paced environment.

Qualifications

• Experience in construction administration or support roles.
• Strong organisational skills and attention to detail.
• Confident communication with suppliers and site teams.
• Proficient IT skills, especially Excel and Outlook.
• Ability to prioritise multiple tasks in a fast-paced environment.

Responsibilities

• Manage supplier invoice queries and ensure prompt resolution.
• Provide day-to-day administrative support to the Procurement and Stores teams.
• Process credit notes and monitor outstanding supplier queries.
• Maintain procurement and plant records.
• Manage the Plant mailbox and coordinate plant deliveries and off-hire.
• Organise daily stores deliveries and communicate updates with internal teams.
• Review delivery and collection paperwork for accuracy.
• Update procurement trackers and plant allocation reports.
• Produce weekly procurement and plant reports for site teams.
• Monitor supplier performance and flag issues.
• Assist with stock control and quarterly stock takes.
• Maintain PPE records and monthly reporting.
• Update procurement databases and internal reporting systems.
• Support the Procurement Manager with additional administrative and project tasks.

Skills

Construction industry experience

Administrative or support role

Organisation & time management

Attention to detail

Supplier & site team communication

Excel & Outlook IT skills

Prioritising multiple tasks

Positive attitude

Tools

Excel

Outlook

Job description

Our client is a leading Mechanical & Electrical contractor with an outstanding reputation for delivering prestigious commercial construction projects across London.

Working with some of the UK's largest main contractors, they have built a strong reputation for quality, reliability and innovation, delivering projects across the commercial office, residential, hotel, life sciences and mixed-use sectors.

Due to continued growth, they are looking to appoint a Procurement Administrator to join their busy Procurement team at their Central London head office.

The Opportunity

This is an excellent opportunity for someone already working in construction who wants to build a long-term career in procurement and supply chain.

Whether you currently work in administration, document control, buying support or project coordination, this role offers the chance to gain exposure to the procurement function while working alongside an experienced team, with genuine opportunities for progression into Assistant Buyer and Buyer positions.

You'll play a key role in supporting the Procurement and Stores teams, ensuring materials, plant and supplier documentation are managed efficiently to keep projects running smoothly.

As Procurement Administrator, your responsibilities will include:

• Managing supplier invoice queries and ensuring they are resolved promptly.
• Providing day to day administrative support to the Procurement and Stores teams.
• Processing credit notes and monitoring outstanding supplier queries.
• Maintaining procurement and plant records.
• Managing the Plant mailbox and coordinating plant deliveries and off hires.
• Organising daily stores deliveries and communicating updates with internal teams.
• Reviewing delivery and collection paperwork, ensuring records are accurate and complete.
• Updating procurement trackers and plant allocation reports.
• Producing weekly procurement and plant reports for site teams.
• Monitoring supplier performance and highlighting any issues.
• Assisting with stock control and quarterly stock takes.
• Maintaining PPE records and monthly reporting.
• Updating procurement databases and internal reporting systems.
• Supporting the Procurement Manager with additional administrative and project related tasks.

Ideally you will have:

• Previous experience working within the construction industry.
• Experience in an administrative or support role.
• Excellent organisational and time management skills.
• Strong attention to detail.
• Good communication skills and confidence liaising with suppliers and site teams.
• Competent IT skills, including Microsoft Excel and Outlook.
• The ability to prioritise multiple tasks in a fast-paced environment.
• A positive attitude and willingness to learn.

Previous experience within procurement is beneficial but not essential. More importantly, we're looking for someone with the right attitude who is keen to develop within a growing business.

What's on Offer

• Join a leading M&E contractor with an excellent reputation.
• Genuine career progression into procurement and buying.
• Exposure to major construction projects across London.
• Ongoing training and development.
• Supportive and collaborative working environment.
• Competitive salary and benefits package.
• Central London office location with excellent transport links.

Why Apply

If you're currently working within construction administration and are looking for the next step in your career, this is a fantastic opportunity to move into procurement with a well-established contractor that genuinely invests in its people. You'll gain hands on experience across the procurement function while building a long term career within one of the industry's most important departments.