Procurement Admin Specialist – Belfast | Mon–Fri Office Role

Vanrath; Belfast City District; On-site; GBP 23,000 - 29,000; Full time

Job summary

VANRATH is partnered with a major employer in Belfast seeking a Procurement Administrator to organise administrative tasks, manage supplier records and support procurement activities. The role operates Monday to Friday, 9:00 AM to 5:00 PM, in an office-based setting and offers a £26,000 annual salary.

You will liaise with internal teams and external suppliers, handle PO creation, track deliveries and assist with supplier onboarding, audits and documentation.

Qualifications

• Previous experience in an administrative or business support role.
• Strong organisational and time-management skills.
• Excellent communication and relationship-building abilities.
• Good attention to detail and accuracy when handling documentation and data.
• Confidence analysing reports and identifying actions or discrepancies.
• Experience using Microsoft Office and business administration systems.
• Ability to liaise professionally with internal departments, external clients and suppliers.
• Proactive approach with the ability to manage competing priorities and work independently.
• Experience within procurement, purchasing or supply chain administration would be advantageous.

Responsibilities

• Analyse reports, identify required actions and ensure these are completed.
• Liaise daily with internal departments and external clients.
• Assist with preparing and issuing purchase orders (POs) and requisitions.
• Maintain accurate supplier and procurement records on internal systems.
• Track and expedite deliveries, following up with suppliers regarding order confirmations, shipping details and delays.
• Support supplier onboarding, qualification and maintenance of supplier databases.
• Process invoices and purchase orders, resolving discrepancies with Finance and suppliers.
• Coordinate procurement documentation for audit and compliance purposes.
• Assist with sourcing activities by obtaining quotations and comparing pricing and lead times.
• Provide general administrative support, including meeting scheduling, filing and correspondence management.
• Undertake reception duties as required.

Skills

Organisational skills

Time management

Communication

Relationship-building

Attention to detail

Documentation handling

Reporting analysis

Independence / self-motivation

Procurement knowledge

Tools

Microsoft Office

Job description

VANRATH is partnered with a major employer in Belfast seeking a Procurement Administrator to organise administrative tasks, manage supplier records and support procurement activities. The role operates Monday to Friday, 9:00 AM to 5:00 PM, in an office-based setting and offers a £26,000 annual salary.

You will liaise with internal teams and external suppliers, handle PO creation, track deliveries and assist with supplier onboarding, audits and documentation.