Procurement Administrator

Levy Search; Belfast; On-site; GBP 25,000 - 35,000; Part time

Job summary

A financial services business is seeking a Procurement Administrator in Belfast. The role involves managing goods receipting, coordinating onboarding of suppliers, and validating due diligence checks. Ideal for those with strong administrative and communication skills, this entry-level position supports procurement functions and offers an opportunity to improve systems and processes.

Qualifications

• Proven experience in administrative processes.
• Strong stakeholder and supplier communication skills.
• Experience working across multiple teams.
• Knowledge of procurement processes and contract structures.
• Experience with contract management tools.
• Strong Microsoft Office skills, particularly Excel.
• Reporting and data analytics experience desirable.

Responsibilities

• Manage goods receipting processes.
• Coordinate onboarding of third-party suppliers.
• Validate and ensure completion of due diligence checks.
• Collaborate with business stakeholders to obtain required information.
• Review, record, and store contract data in the contracts database.
• Capture and monitor procurement reporting metrics.
• Manage and respond to ad hoc queries and requests.
• Identify opportunities to improve systems and processes.
• Communicate effectively with internal and external stakeholders.
• Identify and escalate risks, and propose process improvements.

Skills

Administrative processes

Stakeholder communication

Supplier communication

Procurement processes knowledge

Contract management tools

Microsoft Excel

Reporting and data analytics

Job description

Overview

Our client, a global financial services business, is looking for a Procurement Administrator to join them on a contract basis.

Location: Belfast

Role Overview

The Procurement Administrator will support the procurement function, handling key elements of the end-to-end procurement process including goods receipting, contract management, and onboarding new third-party suppliers in the finance system. This involves validating process steps, ensuring timeliness, and capturing all supporting information accurately.

Responsibilities

• Manage goods receipting processes.
• Coordinate onboarding of third-party suppliers.
• Validate and ensure completion of due diligence checks.
• Collaborate with business stakeholders to obtain required information.
• Review, record, and store contract data in the contracts database.
• Capture and monitor procurement reporting metrics.
• Manage and respond to ad hoc queries and requests.
• Identify opportunities to improve systems and processes.
• Communicate effectively with internal and external stakeholders.
• Identify and escalate risks, and propose process improvements.

Experience / Skills Required

• Proven experience in administrative processes.
• Strong stakeholder and supplier communication skills.
• Experience working across multiple teams.
• Knowledge of procurement processes and contract structures.
• Experience with contract management tools.
• Strong Microsoft Office skills, particularly Excel.
• Reporting and data analytics experience desirable.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Supply Chain