Senior Facilities Coordinator

Catch 22 Recruitment; Manchester, Leeds, Newcastle upon Tyne; On-site; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Final salary pension scheme

25 days annual leave

Bank holidays included

Job summary

Catch 22 Recruitment is recruiting a Senior Facilities Coordinator for a national public sector organisation in Manchester City Centre. You will support the Estates & Facilities team, ensuring safe, compliant and well-maintained environments across offices in Manchester, with travel to Leeds and Newcastle as needed.

You will coordinate maintenance, manage contractors, support safety audits, maintain records, assist with moves and refurbishments, and contribute to budgets.

Qualifications

• Experience in commercial facilities management.
• Experience coordinating maintenance and contractor activities.
• Strong organisational and communication skills.
• OSHA/IOSH related safety knowledge is beneficial (IOSH Managing Safely).
• Proficient with Microsoft 365 suite (Outlook, Word, Excel, Teams).
• Willingness to travel to other sites (Leeds, Newcastle) usually fortnightly.
• Flexible to start times and on-call emergencies.

Responsibilities

• Coordinate planned and reactive maintenance works.
• Manage contractor and supplier relationships.
• Support health & safety, compliance and workplace audits.
• Maintain facilities records, systems and reporting.
• Assist with office moves, refurbishments and day-to-day facilities operations.
• Support service charge budgets, leasing, procurement and purchase orders.
• Work closely with and deputise for the Senior Facilities Manager when required.

Skills

Facilities management

Maintenance coordination

Contractor management

Organisational skills

Communication skills

Microsoft 365

Travel flexibility

Education

IOSH Managing Safely (desirable)

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Job description

Catch 22 are working with a national public sector organisation at the heart of the creative and cultural sector to recruit a Senior Facilities Coordinator to join their Estates & Facilities team in Manchester City Centre.

Supporting offices across Manchester, Leeds and Newcastle, you'll help ensure workplace environments remain safe, compliant, well-maintained and welcoming for colleagues and visitors.

Key Responsibilities

• Coordinate planned and reactive maintenance works
• Manage contractor and supplier relationships
• Support health & safety, compliance and workplace audits
• Maintain facilities records, systems and reporting
• Assist with office moves, refurbishments projects, workplace set-ups and day-to-day facilities operations
• Support with service charge budgets, leasing, procurement and purchase orders
• Work closely with and deputise for the Senior Facilities Manager when required

Ideal Applicant

• Must have experience within commercial facilities management
• Experience coordinating maintenance and contractor activities
• Strong organisational and communication skills
• Good knowledge of workplace health & safety - IOSH Managing Safely would be beneficial
• Proficient with Microsoft 365, including Outlook, Word, Excel and Teams
• Ability to work flexible hours where needed and be available for emergency situations
• Able to travel to other sites in Leeds and Newcastle when needed (Usually fortnightly)
• Customer focused with a collaborative attitude and a desire to build a career within Facilities Management.
• Usually 8am/8.30am start
• Annual leave of 25 days + Bank Holidays
• Final salary pension scheme
• Key Manchester City Centre location close to public transport
• Excellent opportunity to develop your FM career within a supportive organisation with scope for progression and support training.